We’re very proud of CHEQROOM and we work hard to make it the best possible asset management software available. But we’ll be the first to admit that even a great program by itself can’t improve efficiency or ease of working.
So before you start rolling out your new equipment management software, you need to make sure that the right people have access to the system. So, who are these folks?
1. Equipment managers
It all starts here. These people are responsible for the equipment room(s). They will be the ones who will make sure your database contains the right equipment, and everything is in working order and available when needed.
They will add or invite other users from your team to the system, giving them the right permissions as they sign up.
These people are on the top of the equipment management food-chain. They stay on top of which gear is used, equipment locations, bookings, repairs and flag equipment when it’s due for maintenance, the whole nine yards. The software won’t work without their input.
2. Staff and front desk personnel
Part of your team will supervise equipment bookings, making sure your operation runs like a well-oiled machine. They’re responsible for the planning and will make sure that reservations are always up to date, and any equipment problems are flagged immediately.
In colleges and universities, these can be “student employees” that help you stay on top of the equipment room. They’ll handle equipment checkouts for a large and diverse group of students. Plus, they need to monitor inventory status and maintenance schedules.
3. Self-service users
Once you get them on board, these intrepid souls need little to no guidance or assistance. They know what they need, when they need it and for how long. Allowing them to handle their own reservations and check-outs / check-ins lets CHEQROOM’s equipment checkout software do what it does best: facilitate.
4. Subscription owners
These are the decision makers in your organization and ultimately the people who pay for your subscription.
They have the authority to maintain, upgrade, downgrade or cancel. So it’s critical that they be able to get a first-person view of how it’s working.
Usually they’re not involved in daily operations, but are interested in higher level metrics.
- How many pieces of equipment does the organization own?
- What’s the equipment depreciation status, and what’s left on the books?
- Which equipment is used most frequently? Or which gear just sits idle?
It’s all about more productive collaborations
We want to help your organization work at its peak capacity all the time. By choosing CHEQROOM as your asset management software, you’ll be able to bring the right people together with the right tools. It’s a win-win for everyone.