Summer break is here, and if you are like school or universitybroadcasting equipment managers, your studio will sit unused for the summer. Here are a few tips and tricks that you might want to follow to make sure there are no surprises when you come back in the fall.
1. Identify your needs and inventory your equipment
It’s probably a good idea to inventory your equipment, even if you are not required to do so. That way, you can start the new school year with a fresh start and a way to keep track of your AV equipment throughout the year.
You don’t need to do this manually. You can easily enter your equipment checkout information in CHEQROOM and make changes wherever you are, all in real-time. No more spreadsheets needed!
2. Archive equipment and students’ records
The end of the school year is a good time to update your equipment management system. This is a good time to archive students and records for up to 5 years. Remove equipment that is no longer in use and start the next school year with a clean slate!
3. Unplug all power and internet cables
We strongly recommend you to unplug expensive electronics and disconnect your TV cables. The reason for this is to protect your portable/valuable equipment from power surges and lightning strikes. Today’s sensitive electronic equipment is particularly vulnerable to lightning, so make sure you protect it well!
While you are unplugging equipment this would be a good time to label your cables too. Add QR codes for supplemental information, and never lose your cables again!
4. Charge your camera batteries and remove them from the chargers for storage
Another end of the year job is to charge your camera batteries, but don’t forget to remove them from the chargers for storage! Getting the most life out of rechargeable batteries is almost a “black art” but some have had pretty good luck with the method of storing them fully charged.