reports to get you ready for 2019

Get your Equipment Ready for 2019

There’s nothing better than a good and fresh start of the New Year. And that’s why taking those last moments of 2018 to go over your inventory is totally worth it.

It doesn’t need to take much of your time and these reports will bring you some valuable insights that you can take with you to the next year and make it even better!

1. Clean out your inventory

At the end of the year, or when you find a nice and quiet moment in the equipment room, it can be a good idea to go through your inventory and see what gear has been used often, and what gear is collecting dust.

This will also help with the purchasing decision later on to make sure that popular items are the ones being re-ordered, and not the ones that actually haven’t been used at all. 💪

Look at your data from the past year to see what items have been checked out most frequently by your team, colleagues or students, and what items can be stored away or expired.

item checkout summary

In CHEQROOM, you can easily access this data using the Item Check-out Report

2. Set up your gear for success with maintenance planning

While going through your inventory, you will probably come across items that need a bit of love and care.

Plan maintenance for the upcoming year and make sure everything is up and running for the new year up ahead.

item flag reports

The Item Flag Report gives you a clear overview of how many items are currently in need of maintenance and will make your maintenance planning a lot easier.

3. Stay on top of warranties

You might want to follow-up on warranty dates at the same time.

Make a list of equipment that is still under or no longer under warranty, then decide which items need a warranty extension and which ones don’t.

warranty report

The Item Warranty Report in CHEQROOM will help you to an accurate list in just a few clicks.

4. Learn what your team has been up to

We can’t all be super punctual… But as an equipment manager, it’s good to know what your team or students have been up to this year. Who has been slacking (and has been returning equipment late or has even forgotten to log the items as returned) and who deserves a pat on the back.

Look at your check-out data in detail and sort it by user to spot the bad actors… and the very good ones!


In CHEQROOM: look at your Check-outs by Contact Report

Think of a way to reward punctual users. Perhaps they can get priority when choosing the right equipment for the next shoot?

late returns reports for 2019

Or give them a nice compliment or shout out. Let them know you have noticed their good work and really appreciate it!

shout out equipment returns

And for Sally, a line like this might do the trick: “I’m not mad, Sally, just really disappointed…” and let’s encourage her to make a bit more of an effort in 2019. 😉

5. Prepare yourself for the busiest times

This year there’s no need to be at your equipment room 24/7.

Have a look at what times your team has been completing the most equipment pick-ups and/or returns and schedule your time at the equipment room accordingly.

busiest-times reports for 2019

Our Busiest Times Report shows you, both for Reservations and Check-outs, what the busiest times have been in the last year. Plan ahead and make sure someone is there around those times. And for those times nobody came by, you might want to plan some me-time. ☃️

💡Quick Tip: You can also use the availability calendar for both Items and Kits to plan resource management ahead.

We hope our CHEQROOM Reports have been a time-saver for both you and your team. Feel like an important report is missing that could help you save even more time? We’d love to hear your feedback!

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