Equipment Management for Teams Who Need Full Oversight of Their Assets
Managing high-value, frequently used equipment shouldn’t be a guessing game. If your team needs clarity, accountability, and efficiency, Cheqroom is built for you. Centralize your workflows, secure your assets, and empower your team with tools that adapt to the way you work.
Full Oversight, All in One Place
Complete Asset Control, Anywhere
Take charge of your inventory with real-time visibility and seamless management—from your desk or on the go. Cheqroom puts all your asset tracking, assignment, and monitoring tools right at your fingertips through our mobile app.
Centralized Control
Manage assets through customizable user roles and permissions, giving you granular control over who can view, edit, or manage equipment. Set specific access levels for different teams and individuals, restrict sensitive information, and ensure compliance with your organization's security protocols.
Break Down Barriers with Automated Workflows
Streamline collaboration and accelerate processes by connecting Cheqroom to your existing tools through Zapier. Integrate with ticketing systems and help desks to create a seamless workflow that eliminates bottlenecks and gets work done faster.
Real-Time Management & Analytics
Get the full picture of your equipment ecosystem through intuitive dashboards and calendar views. Instantly track what's available, who has what, and when it's due back, empowering you to make data-driven decisions about resource allocation.
Customizable Access for Tailored Control
Cheqroom provides a comprehensive permission system with three distinct user roles:
- Administrators have complete control over inventory management, handling everything from procurement to disposal
- Users receive specific equipment access based on their needs
- Viewers have limited access, only able to view inventory through shared links
This tiered system offers key benefits: it provides precise access control for different roles, ensures security through permissions, streamlines work by defining clear responsibilities and maintains accountability through activity tracking. As teams evolve and responsibilities shift, organizations can easily adjust access levels while preserving a complete audit trail of equipment activities.
Your Workflow, Your Way
Cheqroom adapts seamlessly to your team's structure, offering the flexibility you need. Whatever your setup, automated features— notifications, and customizable operating hours—ensure smooth operations.
Managed Service
Admins handle all checkouts and returns for total oversight.
Self-Service
Team members can reserve and use equipment independently, following preset rules.
Hybrid Approach
Let users reserve gear while admins oversee the process to ensure accuracy.
All-in-One Asset Management
Track mission-critical assets, IT devices, and specialized tools to avoid disruptions and delays. Enhance daily operations while paving the way for smarter, more strategic planning.
- Streamline operations: Automate workflows and bundle equipment to optimize availability and reduce errors.
- Maintain full visibility: Track all assets to prevent loss and ensure accountability.
- Access real-time insights: View inventory history and availability instantly.
- Store user manuals in-platform for quick reference and proper equipment use.
- Ensure compliance with comprehensive logging and audit-ready reports.
Deliver equipment to your team faster
Tired of delays caused by miscommunication? Take control of your workflow by assigning tools to team members in seconds, with real-time updates that keep everyone in the loop.
- Effortless allocation: Assign equipment to workers with just a few clicks—no more confusion.
- Zero conflicts: Items stay unavailable until they're returned if no return time is set, eliminating double-booking risks. This ensures clear accountability throughout the checkout process.
- Instant updates: Keep your system up-to-date and your team informed with automatic notifications.
- Location tracking: Monitor equipment movement with built-in geolocation features to know where your assets are.
- Shipping status updates: Track equipment in transit with integrated shipping information and delivery confirmations.
- Asset status communication: Keep everyone informed about equipment conditions, maintenance needs, and availability through automated status updates.
Track progress, drive results, and make decisions with confidence
Get detailed insights into your equipment usage with Cheqroom's comprehensive reporting tools, helping you track asset performance and optimize your inventory.
- Optimize spending: Identify items that need frequent maintenance to optimize your spending.
- Plan replacements: Track asset depreciation to stay ahead of timely replacements.
- Guide your purchases: Use detailed usage analysis to guide your purchasing strategy.
- Boost operational efficiency: Manage peak usage periods to enhance workflow and reduce downtime.
What sets us apart
Where control meets autonomy
Cheqroom isn’t just a tool—it’s a solution designed to make asset management effortless for you, your entire team, and your entire organization.
Cloud-based mobile experience
Access your data and projects from any device, anywhere. This enables faster collaboration and decision-making.
Enterprise-grade security
Your data security is our top priority. We hold certifications like SOC2, FERPA, ADA compliance, advanced user access control, and SSO for unlimited users.
Ready to Simplify Your Operations?
Don’t leave your asset management to chance. Book a demo today and protect your investments. Experience the Cheqroom difference!