Decentralized Hero with Blur
Decentralized Teams

Empower your team to manage equipment — your way

Teams thrive on trust and collaboration. With Cheqroom, your team gets the autonomy and tools to take ownership of asset management, ensuring everything runs smoothly, no matter where or how they work.

Simplify workflows, reduce oversight, and build a system where everyone actively participates without bottlenecks or conflicts.

Self Service Model

Self-Service Designed for Teams Who Own Their Work

Cheqroom's platform strikes the perfect balance between collaboration and control with its self-service equipment management. Teams can handle reservations and checkouts on their own, while members only see and access items they're authorized to use. The system keeps everyone in sync through automated notifications and clear equipment tracking. This streamlined approach helps teams manage equipment efficiently across locations and time zones while maintaining organization.

Visual large 01 2

Self-Service Flexibility

Cheqroom provides team members access to reserve, check out, and check in equipment on their own. This reduces administrative work, speeds up access to equipment, and ensures teams stay productive.

Automation at its Best

Integrate Cheqroom with tools like Zapier to connect to ticketing systems and help desks. Automate notifications and streamline workflows for smooth check-ins and check-outs.

Real-Time Management

Monitor asset availability, assignments, and usage to ensure clear oversight across all locations.

Roles and permissions
Access

Flexible Access, Tight controls, Seamless Collaboration

Cheqroom adapts to your team’s structure and trust-based workflows.

  • Admins: Manage the entire inventory lifecycle, from procurement to disposal.
  • Users: Access, reserve, and check out the specific equipment they need.
  • Viewers: View inventory via a shareable link.

Choose Your Equipment Management Style

Cheqroom adapts to your team's structure with flexible options that match your needs. Automated features—including notifications and customizable operating hours—keep everything running smoothly, regardless of your setup.

Admin-managed

Administrators handle all equipment requests, checkouts, and returns, maintaining complete oversight of assets.

Self-Service

Administrators establish guidelines and restrictions directly in Cheqroom, while team members independently manage equipment checkouts within these defined parameters. Only admins can override these settings or make exceptions when needed.

Hybrid-Approach

Team members make their own reservations, while administrators supervise checkouts and returns to maintain accurate tracking.

Feature - Equipment calendar
Scheduling

Book and Track Equipment with Ease

Allow teams to independently manage reservations and check-outs while maintaining control and clear communication.

  • Controlled and Accurate Check-ins and Check-outs: Streamline equipment check-outs for quick access, while also enabling users to make their own reservations.
  • Eliminate overlapping bookings Avoid double-booking by marking items as unavailable until returned.
  • Real-Time Updates: Automatically notify teams of any changes or updates.
  • Clear Accountability: Track who has each item, ensuring accountability across the board.
Asset maintenance
ASSET MANAGEMENT

Smarter Asset Management for Smoother Operations

Track equipment globally to prevent delays and disruptions. Cheqroom empowers teams with clear asset tracking and customizable controls.

Here's how user-managed inventory transforms your workflow:

  • Increased efficiency: Self-service speeds up equipment access while maintaining control through automated tracking and notifications.
  • Trackable Asset History: Maintain complete oversight with detailed records of who has what and when.
  • Settings and automated workflows: Smart notifications and customizable operating/business hours keep your organization running smoothly.
  • Store manuals and guides: Keep reference materials readily available to ensure proper equipment use.
  • Easy Onboarding: Get new team members up and running quickly with our intuitive platform.

While teams operate independently, administrators maintain control through preset guidelines and restrictions—with the ability to make exceptions when needed.

Feature - mobile app
Mobile App

Stay connected, anytime, anywhere

Cheqroom's mobile app seamlessly connects field teams with support staff, enabling smooth communication and equipment management. Teams can flag equipment issues instantly with just a few taps.

  • Equipment Details On-The-Go: Access comprehensive asset information directly from your mobile device.
  • Issue Management: Report and document equipment problems when they occur.

Additional mobile features include:

  • Built-in scanner for asset identification
  • Automatic packing checklist generation
  • Asset counting at different locations
  • Access for all team members
Group 346
REPORTS

Turn Data into Action with Reports

Turn your equipment data into clear, actionable insights that help you make smarter decisions and maximize asset value. Here's what Cheqroom's reporting features offer:

  • Track equipment availability: Monitor asset status and plan reservations effectively
  • View usage history: Access detailed records of past equipment bookings and returns
  • Generate custom reports: Create tailored reports for specific projects or departments
  • Export data: Download reports in various formats for further analysis or documentation
  • Set up automated reports: Schedule regular reports to stay informed about equipment status and trends
  • Smarter spending: Track maintenance patterns to guide purchasing decisions.
  • Future planning: Monitor asset depreciation to plan timely replacements.
  • Boost efficiency: Balance equipment allocation during peak periods to ensure smooth operations.

These reporting capabilities help team members make informed decisions about equipment usage and availability while maintaining transparency across the organization.

A tool built for teams that trust each other

Where control meets autonomy

Cheqroom is designed to be both powerful and simple, making asset management effortless for your entire organization.

Cloud-based and on-the-go access

Access your data and projects anytime, anywhere. This means seamless collaboration and quicker decisions, helping you stay ahead in the field.

Enterprise-grade security

Your data security is our top priority. We hold certifications like SOC2 Type 1, FERPA, and ADA compliance as well as advanced user access control and SSO for unlimited users.

Web Pink Gradient Background

Ready to Simplify Your Asset Management?

Equip your team with the tools they need to thrive. Contact us today to learn how Cheqroom can transform your equipment management process.