
Hybrid Asset Management for Higher Education
Are your educational assets becoming a logistical puzzle? From high-end cameras in media labs to cutting-edge VR headsets and student laptops, managing equipment for higher education requires a sophisticated solution. Enter Cheqroom's Equipment Management Platform - your key to seamless asset management in modern educational environments.




Asset Management Software for Higher Education
Cheqroom's platform provides your institution with complete visibility and control over equipment. From availability tracking to robust security features, here's how Cheqroom streamlines your equipment management tasks:
Simplify Equipment Distribution
Track equipment across multiple departments and labs with real-time visibility, helping reduce loss of valuable educational assets by up to 25%.
Streamline Administrative Tasks
Save up to 120 hours per year by automating equipment checkouts and returns, letting faculty and staff focus more on supporting student learning.
Maximize Equipment Investment
Extend the lifespan of educational technology by up to 35% through scheduled maintenance alerts and detailed usage tracking across academic departments.
Join over 500 educational institutions already using Cheqroom
And empower your staff and departments with powerful workflows.

Track Educational Equipment Effortlessly
Cheqroom helps you manage everything from cameras to engineering equipment, preventing disruptions and surprises through seamless availability tracking and planning.
- Bundle equipment for faster checkouts.
- Track all assets, whether serialized or not.
- Monitor complete asset history and movements.

Keep students on track
Cheqroom simplifies equipment reservations for everyone on campus. With its smart reservation system, students can stay focused on their projects without worrying about equipment logistics. The platform eliminates scheduling conflicts and delays across all learning environments.
- Quick reservations via desktop or mobile for students and staff.
- Smart picking lists ensure the correct items are reserved for each task.
- Automated reminders and sign-out sheets to speed up checkouts and returns.

For your department’s needs
Cheqroom's workspaces enable each department to manage equipment independently with customized controls and permissions—all on one platform. Since every department has unique requirements, Cheqroom offers customizable workspaces to meet their specific needs.
- Create custom workflows with tailored roles and permissions to manage access securely.
- Choose between self-service for independent student reservations, managed service for complete administrative control, or create a hybrid structure that combines both approaches.
- Intuitive, cloud-based access lets all users—admins, students, instructors, and technicians—manage equipment efficiently from anywhere, at any time.

Secure your data and assets
Cheqroom ensures your data and equipment are protected. You can set access levels and permissions to create efficient workflows and comply with regulations.
We follow strict security protocols, including:
- SOC2 Type 1
- HECVAT
- WCAG 2.0
- FERPA
- ADA compliance
- SSO for unlimited students and admin users
What sets us apart
Where control meets autonomy
Cheqroom is simple to implement and use, with no complex setup required. Its intuitive design ensures a smooth onboarding experience, allowing you to quickly train your students and departments on how to navigate and utilize the platform efficiently.
Cloud-Based access
Access your data anytime and anywhere, making it easier for cross-functional departments to collaborate and make decisions.
A Mobile App Your Students and Staff Will Love
Let students reserve equipment, check inventory, sign contracts, and track items—all from their phones.
How film students learn with Cheqroom
At CUNY Bronx Community College, Cheqroom helps film students learn about camera gear. They get detailed information about each piece of equipment they’re using, while instructors can track what’s being used and when it’s due back. Program technicians monitor usage and ensure everything stays in good condition.
Ready to Transform Your Equipment Management?
Transform your institution with Cheqroom's Asset Management Platform. Our solution delivers measurable results: reduced asset loss, efficient workflows, and longer equipment life. Best of all, our user-friendly platform lets staff and students focus on what truly matters—learning.
Ready to streamline your equipment management? Let's talk today!