Cheqroom's equipment tracking software simplifies the entire equipment lifecycle, tracking, booking, check-outs, and maintenance, all in one easy-to-use platform.
Watch overview
Spreadsheets and sticky notes aren't a system, they're a liability. Watch how Cheqroom gives your team full visibility over every asset, from tracking and check-outs to maintenance and reporting.
Cheqroom acts like a watchdog, saving you time and money by keeping your equipment safe and providing complete audit trails.
Spot issues, schedule preventative maintenance, and instantly know equipment availability before it derails your project timeline.
Smart lifecycle management, effortless audits, and proactive maintenance ensure your gear performs better and lasts longer.
Trusted by industry leaders, Cheqroom is helping organizations transform their equipment tracking processes.
WHAT OUR CUSTOMERS ARE SAYING
One platform, total control
With Cheqroom, you don't just track gear; you manage everything your operation needs. Our Asset Operations Software allows you to track, manage and operate your high-value assets, consumables, bulk items & studios from one platform.
Track condition, maintenance status, location, and assign responsibility effortlessly. Think about camera, lighting, demo equipment, or lab tools.
Set low‑stock thresholds, monitor usage, and get automatic restock alerts. Think about batteries, props, tape, swag, or even energy drinks.
Reserve your physical spaces and equipment in tandem with smart availability and cross‑booking prevention.
Feature Highlights:
Cheqroom isn’t just an equipment tracking system, it’s the hub your team keeps coming back to for efficient, worry-free equipment tracking.
This is the question we hear most. Cheqroom is built for the person in the field, not just the admin at a desk. Checking equipment in or out takes under four taps on any phone, no manual, no IT ticket, no training session required. Managers get full visibility. Team members get a faster workflow than the spreadsheet they were already avoiding. Adoption happens because the tool makes their job easier, not harder.
There's no IT project, no professional services engagement, and no six-month rollout. Import your asset list via CSV, invite your team, and your core workflows are live. Most teams see value in their first session. Your dedicated customer success manager is there to make sure the setup fits your workflow from day one.
Yes, Cheqroom is built for any physical asset that moves, gets shared, or needs to be accounted for. Cameras, AV gear, broadcast kits, lab instruments, medical devices, sports equipment, power tools, vehicles, if it has a serial number, Cheqroom tracks it. The majority of our 1,400+ customers manage equipment that has nothing to do with IT.
No. Any smartphone running iOS or Android is your scanner. Point the camera app at any QR code or barcode and you're done. No proprietary hardware, no expensive handheld scanners, no additional purchase required.
Because the system you have was built for something else. Spreadsheets don't prevent double-bookings, don't send maintenance alerts, and don't tell you who had the equipment last when it comes back broken. SharePoint wasn't built for shared equipment workflows. Cheqroom is the only system purpose-built for teams that move physical assets, with real-time visibility, conflict-free reservations, a full audit trail, and mobile check-in/out built in from day one.
Yes. Cheqroom connects to the tools your ops, IT, and finance teams already rely on. Native integrations include Slack, Microsoft Teams, Google Workspace, Google Calendar, Outlook, QuickBooks, NetSuite, ServiceNow, and Jira. For anything else, Cheqroom connects to 7,000+ apps via Zapier, no custom code required. Enterprise teams needing SSO are covered across all plans with Okta, Microsoft Azure AD, Google Workspace, and OneLogin. And if you need a fully custom connection, the open REST API gives your team complete flexibility.
Yes. Cheqroom is SOC 2 Type II certified, GDPR compliant, and FERPA-supported for educational institutions. Data is encrypted in transit and at rest, hosted on AWS with dedicated per-customer database isolation, and undergoes annual third-party penetration testing. For enterprise teams with SSO requirements, Cheqroom supports Okta, Microsoft Azure AD, Google Workspace, and OneLogin across all plans.
Cheqroom is priced by admin license, not by the number of assets or standard users. You get unlimited assets and unlimited day-to-day users; you only pay for the people who need admin-level permissions like managing settings, integrations, or reports.
Yes, take a self-guided product tour at your own pace, no call required.
Save time, reduce equipment losses, and improve project outcomes with Cheqroom.
Get in touch with us today!