What's the difference between WebCheckout and Cheqroom?
WebCheckout is a basic rental software that schedules and checks out equipment. Cheqroom keeps it in motion the whole way, booking, maintenance, and return, all in one connected system.
CHEQROOM vs. WEBCHECKOUT
WebCheckout Schedules Your Equipment. Cheqroom Runs It, From Booking to Return.
WebCheckout books and checks out equipment. Cheqroom keeps your gear in motion after that, straight through maintenance and return, all connected in one system.
TL;DR: The Quick Answer
Cheqroom is the Asset Operations Platform for higher education: one connected system for reservations, checkout, and maintenance across every department and campus. WebCheckout is established scheduling software for university film schools and academic AV programs, with deep student information system integration. If your university needs equipment operations connected end to end, with maintenance tied to the same record as the reservation, Cheqroom is built for that.
What Makes Cheqroom Different From WebCheckout?
Maintenance Connected to Every Booking
WebCheckout books and checks out equipment. At Cheqroom a flagged item becomes a tracked Work Order, technician assigned, parts and costs logged, signed off, and back in rotation, tied to the same asset record as your reservations. It’s pulled from the calendar automatically, so nobody books broken gear.
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Built for Your Growth, Not Against It
Cheqroom's pricing depends on the workflows and features your institution needs, not on department count or team size. There's no limit on regular users, ever, so your whole team can use the equipment they need without extra cost as you grow.
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Every Asset, Every Workflow, One Operating System
Cheqroom isn't just where you schedule equipment. It's the operating system that runs its full lifecycle, reservations, checkout, and maintenance, all connected. Guardrails, not gatekeepers. The system enforces the rules so no one person has to.
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Cheqroom vs. WebCheckout: A Direct Comparison
Want the full feature-by-feature breakdown?
We believe in the power of simplicity, and our intuitive design reflects that.
Capabilities that set Cheqroom apart
It's no wonder 500+ universities recommend us. Cheqroom saves over $1M in asset loss every six months. It's more than just another EAM platform; it's an investment in your institution's future.
Reduce asset loss by 25%
Every piece of equipment is accounted for, tracked, and managed with unparalleled precision, increasing accountability and minimizing loss.
Save 80+ hours per team
Automate tedious manual tracking and enable full student and staff participation within and across departments to redirect valuable energy to critical tasks.
Enterprise-grade security
Your student data security is our utmost concern. We prioritize it by holding certifications such as SOC2, FERPA, ADA compliance, advanced user access control, and SSO for limitless students and admins.
Modern and next-gen UI
Cheqroom has a streamlined, intuitive design that is easy to navigate. It is built to make asset management as effortless as possible.
Cheqroom vs. WebCheckout Feature Comparison
Why educational institutions love Cheqroom
Kevin Lyons, San Bernardino Valley College
I would definitely recommend Cheqroom to other universities or to anybody who deals with production gear. It has made a huge difference in keeping track of the gear, labeling it, and dealing with it when it needs service… It has transformed our incoming and outgoing gear and how we manage it.
Dayvon Mendelez, Student at CUNY Bronx Community College
When I first came to school, it was a blessing. In high school, we always had to go the long way, sending emails and waiting for a response. Now, I can do everything on my phone.
Discover how Cheqroom can transform your institution’s asset management
Request a demo and see firsthand why our customers trust us from procurement to disposal.
FAQs: WebCheckout vs. Cheqroom
Is Cheqroom cheaper than WebCheckout?
Cheqroom starts at $184 per admin per month, with unlimited assets, and depends on the workflows your institution needs, not department count or team size. WebCheckout's pricing depends on your specific setup and requires a conversation to determine.
Is there still a limit on regular (non-admin) users?
No, you can have as many regular users as you need. This model is designed to empower your entire team to use the equipment they need without extra costs.
How does Cheqroom compare to WebCheckout for multi department institutions?
Cheqroom. Pricing is per admin, not per department, so adding a new building or program doesn't trigger a jump to a custom quote the way WebCheckout's Lite to Pro tier does. Every department runs on the same connected system for reservations, checkout, and maintenance.
What is Asset Operations (AssetOps)?
Asset Operations (AssetOps) is the discipline of coordinating people, physical assets, spaces, and maintenance in real time so work keeps moving.
AssetOps is not just about keeping a clean inventory list. It is the operating layer that turns disconnected tools into one connected operating ecosystem.
It shifts the focus from simply tracking assets to ensuring the availability, control, and efficiency of specialized, high-value physical equipment, spaces or everyday essentials for teams, departments or full organizations. It's the operating system for physical assets and the people that use them.