Stop fighting spreadsheets. Cheqroom gives your team real-time booking, a complete audit trail, and 25% fewer production delays, with core team booking, full inventory control, and a Booking Portal for external users to request gear without an account.
Watch the 2-minute overview
Spreadsheets and sticky notes aren't a system, they're a liability. Watch how Cheqroom gives your team real-time booking, conflict-free scheduling, and a Booking Portal that lets external teams request gear without an account.
WHO IT'S FOR
From reserving camera packages on set to booking A/V gear across a campus, Cheqroom adapts to how your team schedules and shares equipment, with conflict-free booking built in from day one.
You didn’t get into production to manage a spreadsheet. You got into it to create. Cheqroom turns your equipment room into a self-service hub where the Visual Booking Calendar acts as the single source of truth. No more "Who has the 50mm?" or "Why is this battery dead?" Just a frictionless path from booking to "Action."
In live broadcast, there’s no "Take Two." A missing backup is a threat to your signal. Cheqroom replaces equipment-room chaos with real-time visibility across studios and OB vans, ensuring every rig is "Ready for Red." Protect your uptime with a booking system built for zero-margin environments—because when you're live, dead air isn't an option.
From player kits to broadcast rigs, Cheqroom replaces stadium-sized chaos with real-time visibility across every venue. Ensure your gear is "Ready for Kickoff" with a booking system built for flawless, live execution—because when the whistle blows, there’s no room for a missing asset.
Students are here to create, not wait in line. Cheqroom automates student bookings and reminders, turning your equipment room into a frictionless, self-service hub. By shifting the logistics to our mobile-friendly platform, you ensure every camera and laptop is back in time for the next class. Focus on education, not inventory—because the lab shouldn't be a bottleneck for your students’ potential.
Import your entire gear list with a single click. We automatically attach photos and metadata so your catalog is organized from day one. Transition from manual tracking to a professional database in minutes, not months.
Give your team a clear view of live availability via a centralized calendar. Users can select gear based on custom permissions and book exactly what they need in seconds. No more double-bookings or "where is it?" Slack messages.
Empower your team to check gear out directly via the mobile app. Use integrated barcode and QR code scanning to verify equipment on the spot, then capture digital signatures immediately. It’s the fastest way to ensure 100% custody tracking without a single piece of paper.
Some users don't need full Cheqroom access — they just need to request gear. Give freelancers, students, and external partners a branded self-service portal to browse and book on their own, while you keep total control of what they see, what they can request, and every approval in between.
Same platform. Same oversight. New access layer.
Teams can typically get up and running within days. Moving from a spreadsheet to a lightweight setup? You can be operational in under a week. For larger organizations with custom roles, multiple locations, and guided onboarding, most teams hit full go-live within 30 days. Setup includes importing your inventory (CSV upload supported), configuring locations and user roles, and training staff.
Yes, automatically. Cheqroom instantly updates availability in real time and physically prevents two people from reserving the same item at the same time. When an item is already booked or checked out, it's flagged as unavailable, so conflicts are eliminated before they happen.
Every item has a clear custody record, who reserved it, who checked it out, and a trackable history of all key activity. Admins set role-based permissions controlling who can book, edit, or access specific equipment categories, creating a consistent audit trail across every transaction.
Yes. Cheqroom supports multi-location operations, so you can centralize oversight while letting local teams run day-to-day checkouts at their site.
Yes. Cheqroom is SOC 2 Type II certified, GDPR compliant, and FERPA-supported for educational institutions. Data is encrypted in transit and at rest, hosted on AWS with dedicated per-customer database isolation, and undergoes annual third-party penetration testing. For enterprise teams with SSO requirements, Cheqroom supports Okta, Microsoft Azure AD, Google Workspace, and OneLogin across all plans.
Cheqroom is priced by admin license, not by the number of assets or standard users. You get unlimited assets and unlimited day-to-day users; you only pay for the people who need admin-level permissions like managing settings, integrations, or reports.
Yes, take a self-guided product tour at your own pace, no call required.
We’ve helped teams at Nikon, Sky, and Bayer modernize their gear management with real-time operational control. Let’s build your custom workflow together.