Save time and reduce gear loss by 45%. Cheqroom's equipment sign out software gives your team a simple, centralized way to check out, track, and check in equipment, no spreadsheets, no delays, no gear loss.
See Cheqroom in Action
Spreadsheets and sticky notes aren't a system, they're a liability. Watch how Cheqroom gives your team full visibility over every asset, from scan-and-go checkouts to maintenance tracking and reporting.
Whether you're managing camera packages on set or A/V gear across a campus, Cheqroom's checkout software adapts to how your team actually works, with barcode, QR, and RFID scanning built in from day one.
Scan QR/Barcodes directly from our mobile app. Check out entire kits in seconds and flag damage instantly so the next person isn't left stranded.
One source of truth for your entire inventory. Use real-time utilization data to stop over-renting gear and start making smarter budget decisions.
Built for high-adoption. Add unlimited users without per-seat price friction and automate compliance with digital logs and repair histories.
Feature Highlights:
Cheqroom isn't just an equipment checkout system, it's the hub your team keeps coming back to for fast, accountable checkouts. Turn any phone into a barcode or RFID scanner, check items in and out in seconds, and get a complete, time-stamped history of every handoff, automatically.
Teams can typically get up and running within days. Moving from a spreadsheet to a lightweight setup? You can be operational in under a week. For larger organizations with custom roles, multiple locations, and guided onboarding, most teams hit full go-live within 30 days. Setup includes importing your inventory (CSV upload supported), configuring locations and user roles, and training staff.
A user finds available gear, reserves it for the right dates, then checks it out, often by scanning a barcode or QR code in the mobile app to speed up handoff. Teams can capture checkout details like signatures or notes where needed, and every checkout and return is logged so you always have a clear trail.
Yes. Cheqroom supports multi-location operations, so you can centralize oversight while letting local teams run day-to-day checkouts at their site.
Yes. You can support self-service checkouts within the access rules you set, and add guardrails where needed, so users can move fast without losing control.
Spreadsheets work early on, but they get hard to keep accurate as inventory and users grow. Cheqroom replaces manual tracking with real-time availability and faster check-in/out, so your data doesn't depend on someone remembering to update a sheet.
Yes. Cheqroom maintains SOC 2 Type II certification and supports GDPR compliance. Full details at trust.cheqroom.com.
Cheqroom automatically flags overdue checkouts and sends reminders via email, push, and SMS, helping teams reduce late returns and keep availability accurate.
A 30-minute walkthrough demo built around how your team manages equipment. Not a generic tour.
