The Operating System for Equipment-Powered Work

Cheqroom has all the core capabilities you'd expect: work orders, preventive maintenance scheduling, repair tracking, equipment condition flags, inspections, and complete audit trails. But it was built to solve a problem neither EAM nor CMMS was designed for.

EAM tools (like IBM Maximo) treat assets as balance-sheet entries — built for finance teams, depreciation schedules, and fixed infrastructure. They answer "what do we own?" They don't answer what happens operationally between acquisition and disposal.

Traditional CMMS platforms focus narrowly on the maintenance team — scheduling, work orders, and repair history. They answer "what's broken and what got fixed?" They live apart from the people reserving, checking out, and deploying equipment every day.

Cheqroom is the operational layer both are missing. One system for the full picture:

• Asset tracking — where every item is, who has it, what condition it's in
• Equipment sharing — reservations and checkouts without email chaos
• Maintenance — work orders, inspections, repairs, preventive service
• Lifecycle — procurement, custody, utilization history, disposal decisions
• Multi-site operations — consistent workflows across locations, departments, and permission tiers
• IT governance — SSO, role-based access controls, and ITSM integration built in

For enterprises managing equipment across multiple departments and locations, the question isn't just "what needs maintenance?" It's "what's available, who has it, is it ready to deploy, and what does leadership need to know?" That's the question a traditional EAM or CMMS was never designed to answer.

EAM tells you what you own. CMMS tells you what's broken. Cheqroom tells you what's available, who has it, whether it's ready, and what's coming next.

Cheqroom is designed to minimize IT's ongoing burden, not just the initial set up. Most IT teams are up and running in weeks. 

We minimize the lift by allowing you to bulk-import your existing inventory and users via CSV or API instantly. Cheqroom provides resources to configure your locations, departments, user groups, and booking rules from the start. Single Sign-On (SSO) setup is managed at the Account Owner level, so your IT team can connect Cheqroom to your organization’s existing system without disrupting workflows. 

Cheqroom also supports LDAP / Active Directory synchronization — user roles and group memberships managed in your directory are reflected in Cheqroom automatically.

Cheqroom has consistently been recognized for ease of setup, including a G2 "Easiest Setup" award in the Mid-Market category. Once it's live, your IT team won't need to run it. Operations owns the day-to-day; IT keeps the controls.

Yes. Cheqroom is purpose-built for multi-location, multi-department operations — it's the core reason enterprises choose it over point solutions that work for one team but break down at scale.

You can structure access and visibility so departments or sites operate with the right controls for their equipment, while administrators maintain centralized oversight and reporting across the organization. For teams moving gear between sites, logistics workflows let you track transfers in transit so nothing falls off the record between sending and receiving.

Trusted by organizations like Google, Shell, Cornell University, and the NFL — teams managing equipment across dozens of sites and hundreds of users.

Cheqroom is SOC 2 Type II certified across Security, Availability, and Confidentiality — independently audited controls that remove vendor-risk and procurement blockers for enterprise teams. We're also GDPR, FERPA, and ADA compliant, hosted on AWS with TLS 1.2+ encryption in transit and AES-256 at rest, and undergo annual third-party penetration testing. Full details and audit documentation available at trust.cheqroom.com.

Yes. Cheqroom connects to the tools your IT, ops, and finance teams already use — through a full REST API, thousands of integrations via Zapier, and native SSO.

Common enterprise connections: ERP and finance (SAP, Oracle NetSuite, QuickBooks), ITSM and ticketing (ServiceNow, Jira), identity and access (Okta, Azure AD / Entra ID, Google Workspace, OneLogin, JumpCloud), communication (Slack, Microsoft Teams), and calendars (Google Calendar, Outlook / Microsoft 365).

Whether you want to sync lifecycle events, trigger maintenance workflows, or keep access governance aligned with your identity provider — Cheqroom fits into your existing stack rather than replacing it. Need something custom? Cheqroom Consulting can build it.