Cheqroom is the equipment management platform built for real teams: from booking and check-outs to lifecycle tracking, maintenance and disposal. Save up to 80 hours a month and reduce equipment loss by 45%.
Watch the overview
Spreadsheets and sticky notes aren't a system, they're a liability. Watch how Cheqroom gives your team one platform for booking, check-outs, tracking, and maintenance, so nothing sits idle or goes missing.
PROVEN ACROSS INDUSTRIES
From studios to campuses to stadiums, here's how teams like yours use Cheqroom every day.
From cameras and film gear to manufacturing equipment and tools, Cheqroom provides real-time visibility and control over your production equipment, empowering your team to deliver on time and on budget.
From laptops and cameras to science kits and musical instruments, Cheqroom provides a user-friendly platform for managing your institution's equipment, making it easy for students to access the resources they need to succeed.
From camera rigs to swag, Cheqroom enables players, crew, or staff to self-check gear in seconds and empowers your team to stay game day ready and deliver unforgettable experiences and captivating content, every time.
From cameras to switchers, OB vans to studios, Cheqroom provides real-time visibility and control over your entire broadcast equipment inventory empowering your team to deliver flawless broadcasts every time.
No hidden seats, no guesswork, no surprises.
Freelancers, contractors, rotating crews, everyone's included at no extra cost. You only pay for admin seats, the people managing settings and permissions, not for every person checking gear in and out.
Generate your own labels with any printer, or order pre-made, damage-resistant labels through our Asset Label Store, no design work required.
Slack, Salesforce, ServiceNow, SAP, and 5,000+ more apps through our API or Zapier, no rip-and-replace required.
The Solution
With Cheqroom, you get real-time visibility into every piece of equipment: where it is, who has it, its condition, and when it’s due back. One intuitive platform built for unlimited assets, users, and control.
Track the history, status, and location of all your equipment in real-time with complete and accurate digital logs.
Reserve and check out equipment anytime from mobile app or desktop with instant barcode or RFID scanning.
Schedule maintenance, log issues, and make smarter equipment decisions based on usage data.
Use set permissions, reminders, and electronic signature requirements to keep equipment accounted for.
Set up multiple workspaces, user roles, and permissions across small departments or global enterprises.
Let external teams, contractors, and partners request equipment without ever needing a login, requests flow straight into your approval workflow.
Ready for enterprise review
Cheqroom is SOC 2 Type II certified and GDPR compliant, with FERPA and ADA support built in. Connect to your existing identity provider with SSO, so access updates automatically as people join, move, or leave, no separate credentials, no manual offboarding.
Asset management answers "what do we own?" A CMMS answers "what maintenance is due?" Cheqroom connects the operational layer both miss: reservations, approvals, checkouts, chain of custody, space coordination, and maintenance tied directly to schedules, so you always know what's available, what's ready, and who has it.
From cameras and laptops to drones, computers, spaces, and single-use items, if you can track it, Cheqroom can manage it. The platform adapts to any asset type with custom fields and workflows.
Every action is logged with a time-stamped audit trail. Role-based permissions control who can see, book, or manage assets, and the mobile app enforces accountability in the field, so you always know who had what, when, and in what condition.
Spreadsheets give you a static list. Cheqroom gives you real-time visibility, reduces losses and misplacements, streamlines operations, and cuts costs caused by inefficiencies, none of which a spreadsheet can do automatically.
Yes. Cheqroom integrates via API with accounting software, ERP, project management tools, and more, ensuring data flows across your systems without manual exports or duplicate records.
There's no IT project, no professional services engagement, and no six-month rollout. Import your asset list via CSV, invite your team, and your core workflows are live. Most teams see value in their first session. Your dedicated customer success manager is there to make sure the setup fits your workflow from day one.
Yes. Cheqroom is SOC 2 Type II certified, GDPR compliant, and FERPA-supported for educational institutions. Data is encrypted in transit and at rest, hosted on AWS with dedicated per-customer database isolation, and undergoes annual third-party penetration testing. For enterprise teams with SSO requirements, Cheqroom supports Okta, Microsoft Azure AD, Google Workspace, and OneLogin across all plans.
Don't Let Your Assets Sit Idle.
Equip your team with the knowledge to implement a world-class equipment management system, calculate your savings, and build a winning business case for new technology.