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Keeping Work in Motion

See How Cheqroom Works

Every Asset. Every Team. Every Workflow.

Your teams can't do their best work when the equipment they need isn't available, ready, or where it's supposed to be. Cheqroom is the Asset Operations Platform that changes that — giving every team visibility, control, and accountability over the full operation lifecycle to keep work in motion from day one.

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See what’s possible. In just 2 minutes.

See Cheqroom in Action

That's all it takes to see why 1,400+ organizations trust Cheqroom to run their asset operations.

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What You Can Manage

Everything Your Teams Depend On in One Place.

Most teams are managing more than they realize, tracking it across spreadsheets, email threads, and institutional knowledge. Cheqroom brings it all into one place.

Cheqroom equipment tracking software for camera gear

Equipment & Tools — High-value gear that moves between people, projects, and locations.

Cheqroom for fixed asset management 3d printer

Fixed Assets — Furniture, machinery, infrastructure. Everything that stays put but still needs tracking and upkeep.

Consumables and branded merchandise tracking with Cheqroom

Consumables — Supplies that get used up, with automatic low-stock visibility.

Space Management of recording studio bookings with Cheqroom

Spaces & Rooms — Offices, labs, studios, and facilities. Bookable and managed like any other resource.

Software license tracking with Cheqroom

Software Licenses — Track assignments, renewals, and utilization across your org.

Vehicle fleet management with Cheqroom

Vehicles & Fleet — Scheduling, maintenance, and usage in one view.

Set Up Your Workspace

Your Org Structure. Your Workflows. Your Rules.

No two organizations run the same way. Cheqroom is configurable, so you're not bending your workflows to fit the software.

Permissions Cheqroom

Structure by location, department, or team
Organize your inventory across multiple sites, divisions, or groups. Every workspace reflects how your org actually operates.

Configure item types and categories
Define asset types that match your inventory — from AV equipment or lab instruments to fleet vehicles or spaces. Custom fields, custom rules, custom everything.

Set up operational request templates
Create templates for how work actually gets requested. Equipment reservations, maintenance work orders, facilities tickets, service requests, event prep or more. Every team gets the process that fits their work.

Assign roles and permissions
Control who can see, request, approve, and manage across every team, location, and asset type.

Choose how your team works

Admin-managed

Admins oversee all requests, check-outs, and returns. Full control, full visibility.

Self-Service

Users reserve, check out, and return items independently within preset guidelines. Fewer bottlenecks, faster teams.

Hybrid Approach

Team members make reservations or requests while admins verify and oversee the workflows.

Ready to See It for Your Team?

Tell us how you work. We'll show you exactly how Cheqroom fits.

Book a 30 minute demo

How Work Gets Done

From Request to Return. Every Step Covered.

Cheqroom connects the people who need assets with the assets that are available, and keeps a complete, auditable record of everything in between.

Events: Onsite Asset Tracking
  • Planning & Preparation — Build out equipment lists, assign resources, and coordinate logistics ahead of time. Whether you're prepping for a field deployment, live event, or production shoot, Cheqroom keeps every moving piece organized before the work begins.
  • Reservations & Bookings — Teams can request what they need in advance via the mobile app or a self-booking portal, with real-time availability so there are no surprises on the day.
Checkout agreement
  • Approvals, Compliance & Digital Agreements — Build approval flows for high-value or restricted assets. Require digital sign-off before checkout, including e-signatures and ATA Carnet documentation for equipment crossing borders.
  • Check-Out & Check-In — Mobile-first workflows mean field teams, technicians, and operators can check gear in and out from anywhere. No admin required.
  • Asset Visibility & Tracking — Always know who has what, where it is, and when it's coming back. Every transfer and return is logged in real time so nothing goes missing or unaccounted for.
Asset Readiness and Calibration with Cheqroom
  • Maintenance & Service Requests — Log issues, schedule preventive maintenance, assign work orders, and track completion. Stop reacting to breakdowns and start preventing them.
  • Facilities Management — Manage space bookings, facility resources, and service requests alongside your physical assets.
  • Reports & Utilization Insights — See which assets are overworked, underused, or overdue. Make smarter decisions about purchasing, retirement, and allocation with data your whole team can act on.
See your workflow

BUILT FOR EVERY TEAM

AssetOps Isn't Just for One Department.

Cheqroom is designed for the teams that actually use assets, not just the ones who own the spreadsheet.

IT & Technology — Manage hardware, licenses, and device assignments across your entire workforce

Operations — Coordinate shared resources, track utilization, and eliminate scheduling conflicts

Facilities & Maintenance — Schedule preventive maintenance, manage service requests, and keep facilities running without surprises

Production & Media — Track cameras, lighting, audio, and crew equipment across every shoot and project

Field & Service Teams — Give technicians and field ops the tools they need, checked out properly, returned on time

Finance & Compliance — Accurate asset records, depreciation tracking, and audit-ready reports at your fingertips

Manage The Full Asset Lifecycle

From Day One to Disposal. Nothing Falls Through the Cracks.

Invoicing for Equipment Purchases
  • Procurement — Record assets from purchase and attach invoices, warranties, and documentation from day one.
  • Onboarding & Assignment — Get assets into the right hands immediately, with a complete chain of custody and digital agreements captured from the start.
  • Active Use & Tracking — Real-time visibility into who has what, where, and for how long.
  • Maintenance & Service — Scheduled maintenance, ad-hoc repairs, and service history. All logged and traceable.
  • Retirement & Disposal — Decommission assets properly with a full audit trail, compliance documentation, and records that hold up to any internal or regulatory review.

Build Your Operations Ecosystem

Connect Cheqroom to the Tools Your Teams Already Use

Cheqroom doesn't operate in a silo. Connect it to the platforms your organization already runs on and automate the work that shouldn't require a human touch.

  • Native integrations — Sync with your ERP, HR systems, SSO providers, and more. Asset data flows where it needs to go, without manual exports.
  • Workflow automation — Trigger actions automatically. Send notifications, update records, escalate overdue check-outs, or kick off maintenance schedules without lifting a finger.
  • API & custom connections — Build tailored integrations to fit your tech stack exactly. Cheqroom's open API gives your team full flexibility.

The result?  A connected asset ecosystem where your operations are proactive and your people, assets, and systems are in sync. 

Integrations 2

Your Assets Deserve to Be Better Managed.

Join 1,400+ organizations already running smarter operations with Cheqroom.

Ready to see how this works for your team?

Book a walkthrough today to see how Cheqroom can change the way you manage your equipment, spaces, and inventory.

FAQs

  • Asset Operations (AssetOps) is the discipline of coordinating people, physical assets, spaces, and maintenance in real time so work keeps moving.

    AssetOps is not just about keeping a clean inventory list. It is the operating layer that turns disconnected tools into one connected operating ecosystem.

     It shifts the focus from simply tracking assets to ensuring the availability, control, and efficiency of specialized, high-value physical equipment, spaces or everyday essentials for teams, departments or full organizations. It's the operating system for physical assets and the people that use them.

  • An Asset Operations Platform is a solution for organizations that manage high-value physical assets across teams, locations, and workflows. It goes beyond equipment tracking to connect the full operational picture: shared gear, fixed infrastructure, facilities, and IT assets — all in one system, built around how work actually moves.

    With an asset operations platform, teams can plan and coordinate resources across projects and reservations, check equipment in and out with digital signatures, manage facilities and spaces, track fixed assets and IT infrastructure, submit and process work intake requests, and keep assets ready through preventive maintenance and compliance tracking. Finance and operations leaders gain real-time visibility into utilization, costs, and chain of custody — across every asset type and every location they manage.

    The result: less equipment loss, fewer project delays, lower downtime, and an operation where assets are always ready for the work that depends on them.

  • Spreadsheets are static lists that require constant manual updates. Cheqroom is a dynamic platform that provides real-time visibility, smart scheduling to prevent double bookings, and detailed historical records, all from your phone or desktop. It’s built to bring order to chaos, not just count items.

  • Cheqroom works for a broad range of industries that have high-value and frequently moving equipment as the core of their operations. Our platform adapts to work the way your team works, whether you're in media, entertainment, broadcasting, higher education, or any field that manages valuable assets that change hands regularly.

  • Yes — this is core to how Cheqroom works. You can create separate locations and workspaces within a single account, allowing each department, site, or campus to manage its own asset pool independently. When work crosses team boundaries — a shared resource, a cross-functional project, equipment that one team owns but another uses — Cheqroom handles that too. Assets can be shared and transferred across departments, with movement tracked in real time. Role-based permissions mean each team operates with the structure they need, while administrators retain a unified view across the entire organization. Every team gets autonomy. Leadership gets visibility. Nothing falls through the gaps between departments.

  • Cheqroom manages assets from procurement through retirement. At acquisition, assets are logged with invoices, warranties, and documentation attached from day one. During active use, real-time check-out and check-in workflows track who has what and when it's due back. Throughout the asset's life, maintenance scheduling, service requests, and repair history are captured and traceable. When an asset reaches end of life, it can be decommissioned with a full audit trail and compliance documentation. Every stage is connected in one platform without spreadsheets or gaps.

  • Cheqroom integrates with a wide range of enterprise platforms across HR (Workday, SAP SuccessFactors), Identity (Okta, Microsoft Azure), Finance & ERP (SAP, NetSuite, QuickBooks), Project Management (Jira, Asana), ITSM (ServiceNow), CRM (Salesforce), and Communication tools (Slack, Microsoft Teams). Zapier also connects Cheqroom to 7,000+ additional apps. For teams with technical resources, our open API gives you full control to build custom workflows tailored to your exact stack. And for organizations that want expert guidance, our Solution Architects work directly with your IT and Operations teams to scope, build, and implement the right integration for your environment. However you want to connect, we have a path that fits.