Next-Gen Equipment Checkout and Management Software for Higher Education
From laptops and cameras to science kits and musical instruments, Cheqroom provides a user-friendly platform for managing your Higher Education institution's equipment, making it easy for students to access the resources they need to succeed.
Asset Management Software for College and University Equipment
Managing equipment while keeping up with students' demands can be overwhelming. Whether it's cameras, lab tools, or production gear, Cheqroom's digital check-out system, mobile app integration, and automated tracking tools help you maintain full control of your equipment while students can easily browse, reserve, and borrow items through a user-friendly online portal.
Empower Your Educational Institution with Powerful Workflows
Stay in control of your educational equipment
In today's digital learning environment, quick and reliable access to equipment is crucial for student success. Cheqroom' Student-Friendly Online Reservations allow students to browse and book available gear 24/7 from their mobile devices. No more long waits or manual bookings.
- Empower students to reserve equipment 24/7 through an intuitive mobile platform
- Streamline equipment check-out/check-in with self-service options
- Ensure fair access to resources across your entire student body
Protect Your Educational Investment
Worried about late returns & misplaced gear? Automate your workflow with Reminders & Notifications. Our system sends personalized SMS or email alerts to students before due dates, reducing late returns and improving availability. Your equipment represents a significant investment in your student's future. We help you protect it with:
- Real-time tracking of all equipment locations and status
- Automated reminders to prevent late returns
- Clear accountability and usage history
Simplify Equipment Check-Out and Tracking
Our Self-Service Reservation and Check-out System puts the power in your students' hands. With SSO access, students can borrow and return equipment with ease—no staff supervision needed, as the system keeps everything protected from the wrong hands.
- Self-service reservations
- Equipment packing lists and streamlined check-outs
- SSO for your entire student and staff body
- Custom access levels to protect specialized equipment
Make Better Equipment Decisions with Real Usage Data
Gain Data-Driven Insights into loan patterns, usage behavior, and inventory status in seconds. Generate custom reports to better optimize your inventory and understand how your equipment is being used.
- Equipment Utilization Reports: To optimize inventory and budget allocation for new purchases
- Student Usage Analytics: Monitor borrowing patterns by department, course, or student year to ensure equitable access and identify potential bottlenecks
- Late Return Trends: Analyze patterns in overdue equipment to adjust loan periods or implement targeted reminder strategies or fines
- Maintenance Scheduling: Track equipment condition and maintenance history to prevent downtime during critical academic periods
- Cross-Campus Analysis: Compare equipment usage across different departments or locations to optimize resource distribution
How film students learn about camera gear with Cheqroom
CUNY Bronx Community College students have the unique opportunity to learn about camera gear. With Cheqroom, students have extra information on a piece of gear they want to use for their projects. The teachers advise them on the gear they need for their projects, while seeing what gear they booked. The program technicians track what gear is being used by which students, when they should return it, whether they miss gear for their project, if the gear got damaged, and much more.
Bring Cheqroom to your Campus
We're dedicated to helping every institution harness the power of Cheqroom. Our team of experts will quickly implement the system across one, multiple departments, or the entire institution.
Student-Friendly Online Reservations
Empower students to browse and reserve equipment online 24/7 through an intuitive, user-friendly portal directly on their phone.
Flexible Loan Periods
Easily manage short-term, daily, and long-term loans with customizable settings to meet the needs of different courses and projects. You can create rules based on each type of loan period.
Comprehensive Inventory Management
Maintain a complete and accurate inventory of all your equipment, including descriptions, photos, locations, and availability status.
Manage shared gear rooms across multiple locations
Efficiently oversee equipment across different buildings, departments, or campuses. Streamline operations and ensures better resource utilization across the entire institution.
Manage room availability and booking
Manage rooms and spaces efficiently with an online booking system that lets staff and students reserve spaces for study groups, equipment testing, and projects. Prevent double-bookings while maximizing space utilization.
Superior data security and access control
We safeguard your assets and streamline reservation settings and access permissions, ensuring efficient and user-friendly workflows.Your student data security is our top priority, backed by certifications such as:SOC2HECVATWCAG 2.0FERPAADA complianceSSO for limitless students and admins
Student-Friendly Online Reservations
Empower students to browse and reserve equipment online 24/7 through an intuitive, user-friendly portal directly on their phone.
Flexible Loan Periods
Easily manage short-term, daily, and long-term loans with customizable settings to meet the needs of different courses and projects. You can create rules based on each type of loan period.
Partner With a Game-Changer in Education
Stop wrestling with outdated systems and manual logs. Cheqroom empowers educators, school administrators, and IT directors with smarter, faster solutions to keep their workflows moving and their budgets intact.
Efficient tracking & management
Real-time asset visibility reduces loss by up to 25%.
Automated workflows
Save up to 120 hours by automating repetitive tasks, allowing your team to focus on creativity and critical activities.
Better equipment lifecycle management
Extend asset life by up to 35% with smart maintenance schedules and access control.
Book a demo today
and step into the future of asset management with Cheqroom.
Transform your operations, enhance efficiency, and protect your investments. Experience the Cheqroom difference today!