Do you offer support?
Yes, we do. You can email us at [email protected], use live chat on our website during business hours, or call +1 (888) 555-1234 for urgent issues.
The Power to Grow with Unlimited Items
184
Per admin/month*
Core
For a small team of Equipment Managers.
Ideal for teams where admins need full control to manage reservations, track equipment, and keep operations running smoothly.
- Unlimited ItemsNEW
- Unlimited users 🔥
A user is any team member who accesses the platform to book, track, or interact with equipment, without requiring advanced management capabilities.
- 1 Location
- Reservations and check-outs
- SSO
Okta, ADFS, Azure AD, OneLogin, Google and Shibboleth
- Custody and Long-term Loans
Assign custody of your assets for an indefinite time
- Mobile App
- Slack, API, Webhook & Zapier Integrations
- *We bill annually. Minimum administrator counts apply.
The prices displayed are starting prices per admin, per workspace.
MOST POPULAR
275
Per admin/month*
Business
For Growing Teams That Need Structure and Autonomy.
Empowers your admins with robust controls. Designed to protect your assets and streamline logistics as your operations grow.
- Unlimited Users 🔥
- Unlimited ItemsNEW
- All Core Capabilities
- Up to 3 Locations
- Document Generator
Generate sign-out agreements, A.T.A carnets, automatically.
- Custom Roles & Permissions
- Equipment Access Control
- Equipment Audits
- Reporting
- *We bill annually. Minimum administrator counts apply.
The prices displayed are starting prices per admin, per workspace.
367
Per admin/month*
Enterprise
For Seamless Operations Across Your Entire Organization.
This plan provides the oversight, integrations, and central security for large-scale operations, while giving every department the flexibility it needs.
- Unlimited Users 🔥
- Unlimited ItemsNEW
- All Business Capabilities
- Up to 10 locations
- Up to 3 Workspaces
Up to 3 independent workspaces under one organizational account. One for every team
- RFID SupportNEW
- Unlimited Studios and Consumables
Add-on
- *We bill annually. Minimum administrator counts apply.
The prices displayed are starting prices per admin, per workspace.
Custom
Per admin/month*
E.L.A.
Your Seat at the Table.
For organizations that want a truly customized solution and a strategic partnership.
- Unlimited Users 🔥
- Unlimited ItemsNEW
- Admin Licenses Volume Discount
- Unlimited Workspaces
- Unlimited Locations
- Unlimited Studios & Consumables
- All Enterprise Capabilities
- Asset OperationsSoon
- Dedicated Technical Management
Compare all plans & features
Core
Business
Enterprise
E.L.A.
| Platform | Core | Business | Enterprise | E.L.A. | |
|---|---|---|---|---|---|
| Locations | 1 | Up to 3 | Up to 10 | Custom | |
| Users | Unlimited | Unlimited | Unlimited | Unlimited | |
| Workspaces | 1 | 1 | Up to 3 | Custom | |
| Mobile app | |||||
| Data importing | |||||
| Data exporting | |||||
|
Custom fields Custom fields let you store extra information on an Item o reservation, like a serial number, shipping address, or UPS tracking number. | |||||
| Standard user roles | |||||
| Custom user roles | |||||
|
Equipment Access Equipment Access allows you to control which items are accessible to which users, so you never have to verify reservations or check-outs again. | |||||
| Document Management | |||||
| Generate PDF documents | |||||
| ATA Carnets | |||||
|
Opening hours Set up opening hours; if you have multiple locations, you can specify opening hours per location. | |||||
| Blocking contacts | |||||
| Restrict locations | |||||
| Print asset labels | |||||
| 99.9% SLA |
| Inventory | Core | Business | Enterprise | E.L.A. | |
|---|---|---|---|---|---|
| Asset limits | No limits 🔥 | No limits 🔥 | No limits 🔥 | No limits 🔥 | |
|
Kits Equipment Kits are a collection of items usually checked out together, reducing the time and effort required to reserve or check out individual items. | Unlimited | Unlimited | Unlimited | Unlimited | |
|
Bulk Items Track large quantities of less valuable equipment. | No limits 🔥 | No limits 🔥 | No limits 🔥 | No limits 🔥 | |
| Lifecycle history | |||||
| Standard reporting | |||||
| Asset warranty tracking | |||||
| Asset depreciation | |||||
| Enterprise reporting |
| Planning | Core | Business | Enterprise | E.L.A. | |
|---|---|---|---|---|---|
|
Assignment Easily assign custody of assets to users indefinitely. | |||||
| Reservations | |||||
| Check-outs | |||||
| Equipment Picking | |||||
|
Booking restrictions Manage the minimum or maximum duration of reservations and check-outs made in the account. For example: prevent last-minute reservations by limiting the minimum time in advance to make a reservation. | |||||
| Repeating reservations | |||||
| Calendar feed integration |
| Tracking | Core | Business | Enterprise | E.L.A. | |
|---|---|---|---|---|---|
| Geo location | |||||
| Location tracking | |||||
| Shipment tracking |
| Operations | Core | Business | Enterprise | E.L.A. | |
|---|---|---|---|---|---|
|
Condition tracking Use flags to indicate assets' condition. By flagging an item, you can indicate that it requires maintenance, it's broken, or it's in repair. | |||||
| Barcode scanning | |||||
|
Audits & spotchecks Spotcheck allows you to quickly conduct inventory spot checks, ensuring that your records accurately reflect the actual physical stock on hand. Perfect for inventory audits or ensuring you put all gear back in the AV truck. | |||||
| Electronic signature |
| Support & services | Core | Business | Enterprise | E.L.A. | |
|---|---|---|---|---|---|
| Extensive Help Center | |||||
| Nightly user sync | |||||
| Onboarding | |||||
| Implementation by Cheqroom | Fee | Fee | |||
| Asset Label as a Service | Fee | Fee | Fee | ||
| Dedicated support manager | Fee | Fee | Fee |
| Integrations | Core | Business | Enterprise | E.L.A. | |
|---|---|---|---|---|---|
| Single sign-on | |||||
| Email notifications | |||||
| Push notifications | |||||
| SMS notifications | 500 per month | 2000 per month | |||
| Public equipment list | |||||
| Slack integration | |||||
| Zapier | |||||
| Webhooks | |||||
| API access |
| Add-ons | Core | Business | Enterprise | E.L.A. | |
|---|---|---|---|---|---|
| RFID [NEW] | Fee | Fee | |||
| Studio Management [NEW] | Fee | Fee | |||
| Consumable Management [NEW] | Fee | Fee | |||
| Additional Locations | Fee | Fee | Custom | ||
| Additional Workspaces | Fee | Fee | Custom |
Award-Winning. Industry-Leading. Customer-Loved.
Our features
Inventory
Manage your entire inventory from one centralized place. Bundle equipment into kits and flag issues on the spot.
Read more
Reservations and check-outs
Book equipment in advance and check assets in and out faster, error-free.
Read more
Reports
Understand equipment performance and usage. Quickly generate reports and stay on top of past and current activities.
Read more
Mobile app
Book equipment, sign agreements, or flag issues on location with the mobile app.
Read more
Configuration
Configure your preferred workflow. Manage multiple locations, unlimited resources and create online agreements and contracts.
Read more
Testimonial
BDG cut prep time in half with Cheqroom
If we had 12 shoots a month, we'd be spending upwards of 108 hours just on preparations. Cheqroom cut that in half!
Frequently asked questions
How many users can I add?
As many as you need. We offer unlimited users across all our plans. You can always decide how much access you will grant each user.
Do I need to use your asset labels?
Our asset labels are like the cherry on top of the cake. Cheqroom automatically generates a unique QR code for each item or kit in our system. You can either print it or buy our very resistant asset labels designed for the assets you have. Including tiny SD cards. If you already have your items labeled with other barcodes, don’t worry about it. We can perfectly sync those in our system and our built-in scanner can also read them.
What’s the difference between a reservation and a check-out?
Reservations are a way to book equipment in advance to ensure no other person takes it for the period you need it. A check-out is when you physically collect the gear and check it out of the gear cage.
How secure is Cheqroom?
Cheqroom is very secure. Read more on our security and commitment on our Privacy and Security page.
What is an admin license?
An admin license is for team members who need elevated permissions to manage and configure Cheqroom. This includes anyone handling day-to-day operations, configuring settings, managing users, or controlling workspace-level features. You only pay for these admin users, not for everyone who checks equipment in and out. To check the full breakdown of permissions, visit this help article
What exactly counts as an "admin license"?
Any user with elevated permissions to manage settings, users, or inventory data counts as an admin. Regular users who only check items in and out do not require an admin license.
How many admin licenses will I need?
It depends on how many people on your team need to manage equipment operations, configure the system, or control workspace settings. We've created three conceptual profiles (Operations Admin, Location Admin, and Workspace Admin) to help you think about your needs, but any user with elevated permissions counts as one admin license.
Is there still a limit on regular (non-admin) users?
No, you can have as many regular users as you need. This model is designed to empower your entire team to use the equipment they need without extra costs.
Take Control of Your Equipment. Book a Demo
Discover how Cheqroom can take your business to the next level.
Let's talk!