Equipment scheduling software

Equipment Scheduling Software

We’ve all been there: You're planning on using equipment, only to find out it was never returned to the gear cage, or you find it broken. Let's improve operational processes with equipment scheduling software.

You're in good company

What is equipment scheduling software – and why should I use it?

Equipment scheduling software is a tool that helps you allocate assets to projects and to users. It allows you to keep track of your equipment and put it to use in the most efficient and smart way possible. All information is centralized: Who is using what equipment, what is the maintenance status, which item belongs to a kit, and what is this piece currently worth?

Small businesses often start tracking the equipment schedule in Excel sheets or with pen and paper. This only works well up to a certain point. When the equipment count starts growing and more employees join the team, it's increasingly more difficult to schedule the equipment without making errors. Double bookings, loss of gear, and failing to mark broken gear are frequent problems. Sounds familiar?

The benefits of equipment scheduling

Reservation management

Users can easily schedule equipment reservations, specifying the desired time slots or dates. The software can handle conflicting bookings and prevent double bookings.

Empower people

Administrators can set user roles and permissions to control who can make bookings, modify reservations, or access specific equipment categories.

Calendar integration

Integration with popular calendar applications enables users to synchronize their reservations and receive reminders or notifications about upcoming bookings.

Feature - Equipment calendar

Claim back your time

Speed up operations by automating equipment bookings, check-outs and returns. And the best part is, notifications are sent automatically to remind people to bring back their gear in time.

Equipment reservations

Be the (wo)man with the plan

Make online equipment bookings and immediately see which items are available, reserved, checked out, or under maintenance. Prepare check-outs in advance and make sure the right equipment goes with the right person at the right time.


"The equipment schedule is the first thing I look at every morning when I get to the office so I can stay ahead of scheduling conflicts."

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Mike McLaughlin Whistle Sports
Feature - Reports

Reports that tell a story

What equipment is most used? What to buy next? How to convince others you need to invest in new gear? That’s where reports become your sidekick. Check your equipment’s performance, usage, value, and depreciation at a glance. Need to make a case? Export the PDF and share it.

Supporting the world’s most innovative companies.

Let's explore how Cheqroom can elevate your business to the next level.

Talk to our team.

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How much does equipment scheduling software cost?

The million dollar question, right? Luckily, “a million dollars” isn’t the answer. What is? The cost of equipment scheduling software depends on several factors – like the amount of equipment, how valuable it is and how many people will need to use it.

But of course, you know all that. You just want a rough estimate. And we’ve got you covered! Our pricing page features a tool that lets you add in your specific parameters, for a pricing estimate tailored to you.


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Never encounter equipment scheduling issues again. Book a demo today!