What’s new on equipment reports in Cheqroom

Which gear is used most? What are the busiest months and times for your equipment room? Cheqroom’s reports show you which items are flying off the shelves, which consumables are quietly vanishing, and when your busiest check-out moments actually hit. Let’s dig into the data that keeps your shoots, labs, and teams on schedule. 

See your bulk items clearly, before you run out

You are not just tracking cameras and lenses. You are tracking batteries, cables, mics, memory cards, sandbags, adapters, and all the other small but essential pieces that keep productions, classes, and day‑to‑day operations running.

That is why Cheqroom helps you understand your bulk items at a glance. Workspaces with bulk items get a dedicated bulk item utilization view that summarizes:

• Total quantity of each bulk item
• How many are currently available
• When those quantities were last updated

Use custom fields to analyze by department, project or whatever categories drive your operations.

On top of that, you can set low-stock notifications so your alerted when quantities drop below your defined threshold. No more discovering you are out of crucial accessories right before a big shoot, lab, event, or equipment pickup. 🔋

Together, this makes it easy to:

• See which consumables are running low before they cause delays
• Decide whether to reorder, reallocate, or rent to cover upcoming demand
• Keep productions, classes, and internal teams supplied without constant manual checks

Combine this with your existing Equipment Reports, and you get a fuller picture of how all your equipment, resources and supplies are being used across locations and teams.

Answer the big questions about your equipment

Which equipment is used most across your organization?

What are the busiest months and times for bookings and check-outs?

When are things so hectic that you should add another student worker, coordinator, or technician to the schedule?

Those are the questions every equipment manager, lab lead, and operations owner should be able to answer confidently.

With Cheqroom's Equipment Reports, you can:

• See which gear is doing the heavy lifting 💪
• Spot slow periods for servicing and maintenance
• Plan staffing for your busiest days, weeks, and seasons across sites

All of this is powered by key reports that make finding and saving insights much easier.

Get a live snapshot of what is happening with your gear

Item Current State report

Sometimes you just need a quick snapshot of your inventory.

You want to know, right now:

• How many items are checked out
• What is in maintenance or flagged
• What is unavailable in a specific location or category

The Item Current State report gives you a real-time overview of what is going on with your equipment across locations.

• Filter by location or category to focus on the gear that matters
• Decide if you should reallocate gear to another location or team
• Spot flagged items that might need maintenance earlier than planned

Pro tip: Before greenlighting your next big project, check the Current State report. It shows you exactly what is available, checked out, or in maintenance - giving you the intel you need to confidently book the project or pivot plans while there is still time. 🎬

See check-outs over time to plan for busy seasons

Item Check-outs over time

If you are trying to optimize schedules and operations around equipment bookings and check-outs, the Check-outs over time report is your new favorite sidekick.

With it, you can:

• Track how many items were checked in and out over any period
• Identify peak days of the week and peak times across your locations
• Find the quieter windows that are perfect for maintenance

Use this report to:

• Decide when you need an extra set of hands to support busy periods
• Choose the right time to schedule maintenance
• Plan ahead for semester peaks, production seasons, or event cycles

Pro tip: Filter by category to see when specific types of gear run low. If cameras or mics are constantly at their limit in October, you will know it is time to rent or add more gear next year.

Go deeper with utilization and flexible groupings

See what is collecting dust vs. what is overbooked

The utilization reports give you a percentage view of how often an item is used in check-outs or reservations.

Use it to quickly spot:

• Gear that is overbooked and under-resourced
• Items that are rarely used, and might be better off reallocated or sold
• Categories where you could consolidate or double down

Make reports easier to use: a quick checklist

Want your reports to be something the whole team actually uses? Start here:

• Favorite your go-to reports so they sit at the top of the list and are easy to find ⭐
• Create custom reports with the filters and groupings you care about
• Review permissions so the right people can view, save, or delete reports 🔐
• Export to Excel when you need to share numbers with finance or plug them into another dashboard 📊