How long does it take to get started?
It depends on the size of your inventory. The roll-out process varies from one week up to three months.
CORPORATIONS
Equipment Management That Integrates With How You Operate
Book, track, maintain, and audit everything your teams share, from laptops and AV to tools, consumables, and rooms. One record, connected to the systems you already run.
Know Who Has It, Where It Is, and When It's Free
Corporate Equipment Management
Corporate operations and IT managers track shared equipment across spreadsheets, inboxes, and Slack threads, so nobody trusts the count. Cheqroom replaces that with asset operations management: one live record of who checked it out, where it was last scanned, what condition it's in, and when it's booked next. It plugs into the stack you already run, from SSO to ITSM to project management, so every handoff gets logged without adding another tool.
Real Data from Corporations Across the Globe
25%
Reduction in Equipment Loss
30%
Increase in Team Productivity
60%
Reduction in Compliance Prep
40%
Less Equipment Downtime
70%
Decrease in Redundant Purchases
Eliminate silos with a single governance layer
Unify Your Equipment Ecosystem
Gain unparalleled, centralized control over every piece of shared equipment across all your facilities and departments, eliminating costly asset silos.
- Multi-Site/Workspace Management: Manage separate inventories and policies for distinct global offices or warehouses, ensuring localized control under a single corporate umbrella.
- Customizable Fields & Workflows: Tailor the platform to match your specific corporate asset categories and departmental processes, ensuring maximum relevance without rigid constraints.
- Powerful API & Integrations: Connect Cheqroom seamlessly with your existing corporate IT systems (SSO, ERP, Help Desk) to create a unified data ecosystem and eliminate manual data entry.
- Automations & Smart Alerts: Set up rules for automated reminders for check-in deadlines or maintenance schedules, drastically reducing human error and equipment loss.
Maximize equipment ROI
Complete Accountability for Every Asset
Instill a culture of ownership and drastically reduce loss by tracking the precise location and custodian of every mission-critical item.
- Simplified Check-in/Check-out: Teams can quickly and accurately assign assets using a mobile device or scanner, creating an unassailable audit trail for improved accountability.
- Custody Tracking (IT Assignment): Assign IT equipment (like laptops or monitors) directly to individual team members for their entire contract period, ensuring clear ownership records for auditing and lifecycle management.
- Advanced Tracking Options (RFID/QR/Barcodes): Utilize the best tracking technology for each asset type, enabling rapid inventory counts and accurate location updates for both low- and high-value equipment.
Optimize resource allocation and eliminate project bottlenecks
Empower Your Creative & Event Teams
Equip your Media, Creative, and Events teams with the tools they need to share resources effortlessly, ensuring every project starts and finishes on time.
- Intuitive Reservation System: Easily book production kits, AV gear, or event setups in advance, preventing double bookings and eliminating scheduling conflicts that cause project delays.
- Fast Mobile Check-out: Allow field teams to check out equipment right at the supply closet or loading dock, speeding up deployment and ensuring inventory is always current.
- Utilization Reporting: Analyze which shared assets are being used the most and least, providing data-backed insights to guide future purchasing decisions and maximize ROI.
- Frictionless Booking Requests: Give infrequent users a simple Booking Portal to reserve what they need in seconds, while admins keep the full Cheqroom system locked down with the right access and audit controls.
Built for the Way Enterprise Operations Actually Scale
Employees & Requesters
Access resources without the administrative friction. Teams can self-serve through mobile bookings and check-outs, eliminating long email chains and Slack-based requests. Automated reminders and clear due dates ensure equipment returns on time, every time.
Operations & Logistics Coordinators
Standardize equipment workflows across every location. Manage distributed equipment pools and multi-site inventory with rapid scanning and standardized check-in processes. Use automated maintenance scheduling to keep high-value gear ready for deployment and reduce operational downtime.
Department & Business Leaders
Balance team autonomy with rigorous oversight. Monitor real-time utilization and performance data to identify bottlenecks and justify budget requests. Our "control meets autonomy" model ensures your team stays productive while you maintain total accountability and loss prevention.
IT, Security & Finance
Remove procurement blockers with enterprise-grade readiness. Streamline user management with SSO integration and ensure compliance through our SOC 2 Type II-verified security standards. Maintain audit-ready inventory history and clear custody records to simplify financial reconciliation and annual audits.
Enterprise-Grade Security & User Management
Maintain high standards of data security and control access across your entire organization with robust user management features.
Stopping the Budget Leak: How PurplePass Traded Manual Tracking for Inventory ROI
Stop letting manual data entry and "rush-ship" costs drain your operational budget. PurplePass transitioned from a manual asset tracking system to a centralized, multi-warehouse workflow that ensures every event has the hardware it needs without the administrative headache.
Testimonial
Now we have the whole company putting in their own reservations for rentals, we know exactly what we have, what's checked out, and what's late.
Enterprise-Grade Governance
Still managing assets with disjointed systems and manual processes? Imagine what streamlined, centralized control could mean for your corporation.
FAQ's
What are the key features to look for in inventory management software?
The most important features in an inventory management system are real-time asset tracking across multiple locations, digital check-outs with timestamped signatures, role-based permissions that control who can access specific assets, and mobile scanning support for barcode, QR, and RFID. Document management, kit and bundle tracking, automated overdue alerts, and utilization reporting from procurement to disposal round out the core capabilities. Ease of use matters as much as the feature set: a system your field teams, coordinators, and administrators will not actually adopt is not solving any problem. Integrations with the tools your team already uses, including calendars, communication platforms, and ticketing systems, keep asset data connected to the rest of your operations without manual handoffs. The real differentiator is whether those features work together in one platform: an asset flagged for repair should automatically become unavailable for booking, custody transfers should update instantly, and reporting should give finance and operations a shared view of asset value, usage, and cost without anyone pulling data manually.
How secure is my data?
We take security seriously. Your data is encrypted and stored securely within the platform, adhering to industry standards. Learn more on our Security & Privacy page.
Can we integrate Cheqroom with our existing IT ecosystem?
Yes. Cheqroom connects to the tools your IT, ops, and finance teams already use — through a full REST API, thousands of integrations via Zapier, and native SSO.
Common enterprise connections: ERP and finance (SAP, Oracle NetSuite, QuickBooks), ITSM and ticketing (ServiceNow, Jira), identity and access (Okta, Azure AD / Entra ID, Google Workspace, OneLogin, JumpCloud), communication (Slack, Microsoft Teams), and calendars (Google Calendar, Outlook / Microsoft 365).
Whether you want to sync lifecycle events, trigger maintenance workflows, or keep access governance aligned with your identity provider — Cheqroom fits into your existing stack rather than replacing it. Need something custom? Cheqroom Consulting can build it.
How does Cheqroom ensure corporate data security and compliance?
Cheqroom is SOC 2 Type II certified across Security, Availability, and Confidentiality — independently audited controls that remove vendor-risk and procurement blockers for enterprise teams. We're also GDPR, FERPA, and ADA compliant, hosted on AWS with TLS 1.2+ encryption in transit and AES-256 at rest, and undergo annual third-party penetration testing. Full details and audit documentation available at trust.cheqroom.com.
How does the platform manage assets across multiple global locations?
Cheqroom bridges the gap between high-level oversight and local execution. By centralizing multiple locations, branches, and remote workspaces into a single system, you maintain a flawless chain of custody as equipment moves between sites. This unified approach gives leadership total visibility into the global inventory, while still empowering local teams with the autonomy they need to manage their day-to-day operations efficiently.
How does Cheqroom support full workforce participation in asset management?
We’ve built a mobile-first platform that allows employees to self-serve through reservations and check-outs. By giving users the autonomy to book what they need, you get the real-time accountability and audit trails you require without manual administrative friction.