Predictive Maintenance and Procurement with Equipment Data

Better decision-making with equipment reports

Data, data, data. We cannot stress enough how important it is for your business.

Whether you're an IT, equipment, or technical manager at a game development studio or a trendy SaaS startup, it's time to get rid of the guesswork. You want to make informed decisions when deciding which technology and equipment to invest in next.

But if you need more convincing, think about the following questions. Can you answer them right away? And come on, be honest! 😉

• Which gear items are the most popular?
• Which ones have ‘become one’ with the self they're sitting on?
• What are the busiest times when people come to pick up their requested gear?
• What gear should you invest in next?
• Which items should we consider renting out or selling?
• When is the perfect time to schedule maintenance?

Get answers to these and other burning questions below! 👇🏼

Mapping and analyzing item utilization reports

Nothing will make you feel more secure than a digital equipment management tool with rock-solid reporting capabilities. 😏 That’s where the knowledge all starts. Collecting data isn't exactly rocket science these days; it's the analysis part that can be tricky. Fortunately, equipment management software like Cheqroom can do the dirty work for you by giving you access to clear-cut reports.

What is an item utilization report?

Simply put, it’s a report showing you an overview of your items' activity and their reservation and check-out information for a given period.

By mapping and examining utilization trends over time, you’ll be able to access valuable insights that can help optimize procurement, maintenance planning, and even day-to-day workflows. Let’s take a closer look at 3 of the main benefits.

1. Know what gear to buy and when

By analyzing current usage and historical data, you can estimate when certain items, such as cables and monitors, will need to be replaced. This information enables you to establish a system of quality checks and plan purchases well in advance.

You’ll also be able to identify the most popular brands and determine which ones break down the fastest. This will help you make smarter investment decisions.

2. Predictive maintenance of your equipment

Equipment and regular maintenance are like dogs and regular butt scratching - they go together. It's something that just needs to happen, you know? But being prepared is better than not, at least if you don't want to get unpleasant, highly inconvenient surprises.

By using reports, you can schedule maintenance in a way that considers the busiest times of the year, equipment warranties, popularity, and more. The benefits aren’t nothing: reduced costs, increased transparency, and minimized downtime.

3. Optimized reports for optimized workflows

As the person responsible for managing gear in your organization, your goal is to ensure that everyone has full access to the equipment they need, exactly when they need it. This means you have to keep track of a lot of – literally – moving parts.

Knowing when the gear cage is busiest, when users prefer returning the gear, the number of people who requested a certain item, or how often items are returned past their due date can provide you with incredibly valuable insights. For example, you could hire a student worker to assist during peak times or update the terms and conditions based on the data.

In general, reports allow you to continuously optimize workflows, improve performance, and help teams work together more efficiently. ✨

Sounds neat, right?

Curious to see what other insights you can pull from your gear? In our ebook ‘Strength in Numbers’, we talk about the 5 must-have reports and what their impact is on your business. Want to see how it all comes to life in Cheqroom? Find more info here.

Go a step further and unlock your equipment management superpowers with Cheqroom. Schedule a demo of Cheqroom or read more about how it works.