asset labels best practises

Best Practices for Using Your Inventory Asset Labels

Whether you manage a large or small inventory, it’s important to use asset labels to keep track of your valuable gear. Here are some of our best practices for using them. Improve efficiency and reduce extra inventory costs!

Label your equipment with the appropiate material

Labeling your valuable items makes it easier to stay in control of your inventory and reduce theft. It’s important to manage your AV gear correctly, with durable labels that last: Dymo labels are suitable for indoor assets (laptops, desktop computers, …) while outdoor items often require more sturdy stickers. Or you could always generate your own, unique QR codes via the in-app module.

Like all operational activities, asset labeling is a matter of creativity. Keeping track of your cables, for example, doesn’t have to be a fulltime job when done right. You can improve cable identification by labeling them with a small piece of colored tape. Or why not use velcro organizers?

At last: mark your labels as follows: A) property of or your initials to protect your equipment from theft, B) If found: return to or call to ensure your gear is always returned safely and in time.


Velcro Organizers

CHEQROOM offers a wide array of general and custom made high-quality vinyl QR-code stickers and labels. The app is also compatible with your own stickers and barcodes.

Use the right labels for your valuable equipment

There are labels and stickers for all types of uses, and they come in a variety of sizes. So what type of label is needed for that particular asset?

Well, we’ve got some labeling guidelines for you, allowing you to print your own stickers. Get started with your own customized labels!

Here are some basics:

  • Small labels: these are 22mm or 0.86” square, suitable for labeling small pieces of equipment and parts, like memory cards, camera lenses and lens caps
  • Round stickers: these are 38mm or 1.5” in diameter, suitable for labeling gear like laptops, keyboards and hard drives.
  • Rectangular labels: these are available in 84 x 55mm and 3.30 x 2.17″, and are designed for flat surfaces like flight cases and kits.

Make sure you also check out the in-app barcode labeling module to get started with your own customized labels.

Place your labels wisely

Think twice before you attach your labels to your expensive items! Make sure you place your labels wisely, in terms of readability and durability. It is much better to attach them to the back side of your equipment than to the bottom side. As long as your stickers do not get in the way of your equipment’s functioning.



Source photo: PremiumBeat

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