Equipment Manager1

Equipment Manager

Equipment Managers make the world go round. But what do they actually do? Let's have a look!

What is an equipment manager?

Equipment and gear managers are responsible for any equipment that pertains to business operations. In media production, this could include high-tech equipment like cameras, lighting, and fixtures, while in the tech field, it could consist of computers, servers, hard drives, or projectors.

A manager is responsible for ensuring the effective and efficient use of team equipment, including regular cleaning, repairing, testing, and maintaining all pieces of equipment to optimize their lifespan and performance. They may also be responsible for developing maintenance schedules for each piece of equipment and managing inventory levels. Managers can track inventory and schedule maintenance using equipment manager inventory software.

What does an equipment manager do?

An equipment manager oversees the equipment lifecycle from procurement to disposal. This may include:

  • Equipment Acquisition: The gear manager identifies equipment procurement needed for an organization. A manager may negotiate contracts with vendors or suppliers to ensure equipment is delivered on time and within budget.
  • Equipment Inventory: Using Cheqroom's Equipment Manager Software, a manager can track each item's location, condition, maintenance history, and usage as well as identify trends or issues.
  • Equipment Maintenance: Regularly scheduling maintenance and repairs with equipment management software helps ensure equipment is always functioning properly and is ready to go.

  • Equipment Disposal: Gear managers are also responsible for disposing of equipment in a way that complies with local and federal laws and regulations.

What are the benefits of having a gear manager?

A gear manager brings several benefits to your business, including:

  • Improved Equipment Efficiency: A manager ensures equipment is always maintained and regularly repaired. This helps prevent unexpected breakdowns and downtime, improving equipment efficiency and reducing lost revenue.
  • Better Resource Allocation: An equipment manager can help your business identify assets and equipment critical to your business's functioning. By efficiently identifying and designating resource allocation, businesses can reduce unnecessary spending, saving time and money.

  • Increased Equipment Lifespan: Regularly maintaining equipment is crucial to maximizing equipment lifespan. A gear manager can run preventive maintenance and repair equipment when needed reducing the need for costly premature replacements.

  • Improved Data Management: Equipment Management Software from Cheqroom allows managers to track their equipment statistics in one place. This includes usage, maintenance, and repair history, providing managers with real-time data and increased accountability to help organizations make better business decisions.

Overseeing Equipment inventory

Using Cheqroom, equipment managers can easily keep track of their equipment in one centralized location. Optimize your workflow, make informed decisions, and get insights on your equipment and its condition at all times with Cheqroom.

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No more blind spots

Take full control of your inventory and get the right tools in the right hands. Quickly check all gear in a kit, in a booking, project, or in the equipment room on the spot. Scan labels with the phone app to see their info, or check them out on the go.

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Get equipment usage insights

See how equipment is used, when, where, and by whom. Plan ahead by keeping track of the busiest times and pending repairs. Boost accountability and incentivize on-time equipment returns.

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Stay ahead

Take it one (or two) steps further with advanced reports on warranty, depreciation, real-time equipment value, etc. Optimize performance and empower your team to generate more value.


Feel in control of your equipment inventory

Try Cheqroom for free for 7 days. Or skip the line and book a demo today.