Equipment maintenance ATF

Keeping Track of Equipment Maintenance

Looking for the best way to keep track of your equipment maintenance? Cheqroom has the best tools to manage your AV, stage, lighting, and IT equipment.

What is equipment maintenance?

When it comes to your company's equipment health, routine maintenance is necessary to ensure your equipment is in excellent working condition and operating at peak performance. By keeping your equipment maintained, you can ensure you're always ready for your next shoot. With our maintenance management software, you'll no longer be held back by unexpected equipment downtime or expensive repairs.

At Cheqroom, we know the importance of keeping your audio-visual (AV), stage, lighting, and information technology (IT) equipment always working; that's why we've developed software, so you can always keep track of your equipment maintenance. Our equipment management software lets you know when to inspect, repair, and clean your equipment so you're always ready on set. You can manage your equipment in real time with our cloud-based platform and maintenance app, even if you're on the other side of the world.

Preventive Maintenance for Your Equipment

When it comes to media production and many other industries, planning for routine maintenance is essential. This is the process of making sure that each piece of equipment used in the business is in working order and will not cause any issues during business processes. Equipment failures can lead to delays, budget overruns, and possibly even a temporary shutdown.

Preventive maintenance is an ongoing process of inspecting, testing, and servicing equipment to detect and prevent potential problems before they occur. Regular maintenance ensures equipment health, keeps your systems running optimally, and avoids costly repairs or replacements. This proactive approach includes:

  • Regular Inspections
  • Cleaning
  • Lubrication
  • Calibration
  • Performance Tests

What are the advantages of using equipment maintenance software?

When it comes to managing AV, stage, lighting, and IT equipment, equipment maintenance software can be an invaluable tool. From scheduling routine maintenance and repairs to tracking inventory and equipment costs, having the right software can help you streamline and improve your maintenance processes.

One of the most valuable features of predictive maintenance software is its ability to track and monitor the regular maintenance of your equipment. With Cheqroom's software, you can easily set up a maintenance schedule that keeps your equipment in top condition and helps you avoid costly repairs or downtime. The software can also track service histories, so you can easily access past repairs and maintenance records to help inform your current maintenance decisions.

Another great feature of this equipment management software is its ability to track and manage inventory and equipment costs. With our software, you can easily keep track of the cost of each piece of equipment, as well as the cost of any repairs or maintenance. This can help you plan for budgeting and purchasing decisions, ensuring you get the most value for your money.

Best Practices for for Equipment Maintenance Tracking

Inventory tracking for equipment maintenance is an essential part of any business, regardless of size or industry. Properly tracking and managing inventory can save businesses time and money while helping reduce downtime and ensuring all your equipment is functioning correctly. Here are some best practices for inventory tracking:

  1. Establish a Systematic Inventory Tracking Process: The first step to effective inventory tracking is to create a systematic process for tracking and managing inventory. This process should include monitoring what is in stock, what is out of stock, and what needs to be re-ordered. Additionally, you should have a way to log when an item is used so that you can proactively manage the inventory levels.
  2. Utilize Automated Tracking Systems: Many businesses are turning to automated tracking systems to help manage their equipment inventory. These systems can help streamline the tracking and management of inventory while providing more accurate information. Automated tracking systems can help reduce human error, eliminate redundant tasks, and improve the accuracy of inventory tracking.
  3. Utilize Barcoding and Radio Frequency Identification (RFID) Technology: Barcoding and RFID technology can be incredibly useful in the inventory tracking process. By utilizing barcodes, businesses can quickly scan items and track their location. Additionally, RFID technology can track items in real time and provide up-to-date inventory information.
  4. Schedule Regular Maintenance Checks: Regular equipment maintenance checks are essential for preventing equipment breakdowns and ensuring that equipment is functioning properly.
  5. Establish a Re-Order Process: Running out of essential parts can lead to equipment breakdowns, resulting in costly downtime. Establishing a re-order process can help ensure parts are always in stock. This process should include tracking inventory levels and setting up automatic re-orders when the inventory reaches a certain threshold.
  6. Monitor Usage Patterns: Monitoring usage patterns can help you better understand how inventory is used and identify areas where inventory levels can be adjusted. By tracking usage patterns, you can also more accurately predict future inventory needs, helping avoid stock-outs and ensuring all parts are in stock when needed.

By following these best practices for inventory tracking for maintenance purposes, businesses can improve their inventory management process and ensure their equipment is functioning correctly at all times.

Predictive Maintenance

Predictive maintenance is the proactive practice of using data analysis to identify potential problems with equipment before they occur. By leveraging data from the previous performance of the equipment, technicians can anticipate future failures and schedule routine maintenance to prevent them from occurring. This practice helps improve the reliability and efficiency of the equipment and also helps reduce the cost of downtime and emergency repairs.

Predictive maintenance uses data collected from previous equipment performance to determine when regular maintenance should be performed. This data can come from sensors, software, or other sources and can be used to identify potential problems before they become significant issues. This helps to reduce the cost of downtime and emergency repairs, improve the reliability and efficiency of the equipment, and increase customer satisfaction.

Feature - Equipment calendar

No more blind spots

Take full control of your inventory and get the right tools in the right hands. Quickly check all gear in a kit, in a booking, project, or in the equipment room on the spot. Scan labels with the phone app to see their info, or check them out on the go.

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Get equipment usage insights

See how equipment is used, when, where, and by whom. Plan ahead by keeping track of the busiest times and pending repairs. Boost accountability and incentivize on-time equipment returns.

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Full control

Take it one (or two) steps further with advanced reports on warranty, depreciation, real-time equipment value, etc. Optimize performance and empower your team to generate more value.


Feel in control of your equipment inventory

Try Cheqroom for free for 7 days. Or skip the line and book a demo today.