Equipment Back-to-School Checklist

It’s safe to say that school districts and universities are overwhelmingly challenged with tracking up to thousands of assets, including AV gear. As the new school year approaches, we would like to take the opportunity to help you prepare your inventory for better asset tracking.

1. Identify your needs and inventory your expensive assets

The first step is to inventory your expensive AV equipment. Not only will this help you begin the new year with a fresh start, but it’s also a great way of keeping track of your AV equipment throughout the year!

Don’t forget to remove equipment from your inventory that no longer meets your needs or that is simply not required. If your organization purchased new equipment, make sure you update your inventory list accordingly.

2. Update equipment and students’ records

The beginning of the school year is a great time to adjust your inventory and students’ records. Archiving students’ records for up to 5 years makes it easier to assign accountability for equipment to specific students to ensure availability.

In order to minimize manual effort and to maximize operational efficiency, it could be helpful to start using a customizable and automated inventory management software solution. That way, you no longer need to worry about loose ends, inaccurate data and lack of accountability.


make sure your equipment stays

3. Label your AV gear for effective asset tracking

Labeling your equipment will help you to stay in control of your inventory and is the foundation for effective asset tracking and fast equipment checkout. As there are labels and stickers for all types of uses, it’s important to purchase the right asset label for the type of identification you need. If you are using an AV inventory management software system, you can easily retrieve equipment information with a simple scan using your smartphone!

Here are some of our guidelines for labeling assets


Ready to kickstart the new school year with an organized inventory? We can help you manage your equipment to ensure your inventory is always up to date!

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