Do you offer support?
Yes, we do. You can email us at [email protected], use live chat on our website during business hours, or call +1 (888) 555-1234 for urgent issues.
The Power to Grow with Unlimited Items
184
Per admin/month*
Core
For the Departmental Equipment Managers.
Perfect for departments or schools where a small team oversees all equipment reservations for students and faculty, ensuring resources are always ready for class or research.
- Unlimited Users 🔥
- Unlimited ItemsNEW
- 1 location
- Standard inventory
- Reservations & Check-outs
- Single Sign- On
Okta, ADFS, Azure AD, OneLogin, Google and Shibboleth
- Assignment
Assign custody of your assets for an indefinite time
- Status tracking
Use flags to notify asset status
- Mobile app
- Slack, API, Webhook & Zapier Integrations
- *We bill annually. Minimum administrator counts apply.
The prices displayed are starting prices per admin, per workspace.
Add-ons
- Operations ManagementNew
- Maintenance ManagementNew
Most popular
275
Per admin/month*
Business
For Growing & Inter-departmental Use.
Empower department heads with robust controls while giving students and faculty the autonomy to book their own equipment. Designed to protect valuable university assets/facilities and streamline scheduling across multiple classes or projects.
- Unlimited Users 🔥
- Unlimited ItemsNEW
- Up to 3 locations
- Custom roles & permissions
- Equipment Access
- Booking & Location Rules
- Equipment picking
Easily swap or add items to a booking at checkout, automatically updating your inventory.
- Audits
- Document Generator
Automatically generate PDFs, E-signatures and more.
- Reporting
- *We bill annually. Minimum administrator counts apply.
The prices displayed are starting prices per admin, per workspace.
Add-ons
- Operations ManagementNew
- Maintenance ManagementNew
367
Per admin/month*
Enterprise
The Campus-Wide Solution for Seamless Resource Management.
Built for university-wide scale, this plan provides central IT with the oversight, integrations, and security needed for a campus-wide rollout, while giving individual colleges the flexibility they require.
- Unlimited Users 🔥
- Unlimited Items
- Up to 10 Locations
- Up to 3 Workspaces
Up to three workspaces
- Unlimited Studio & Consumables
- Booking PortalNEW
- Enterprise reporting
- RFID
- *We bill annually. Minimum administrator counts apply.
The prices displayed are starting prices per admin, per workspace.
Add-ons
- Operations ManagementNew
- Maintenance ManagementNew
Custom
Per admin/month*
E.L.A
Your Seat at the Innovation Table.
For institutions seeking a truly customized solution and a strategic partnership. This plan offers early access to our latest features, helping to shape the future of resource management in education. Let's innovate together.
- Unlimited Users 🔥
- Unlimited Items
- Admin License Volume Discount
- Unlimited Workspaces
- Unlimited Locations
- Unlimited Studios and Consumables
- All Enterprise Capabilities
- Booking PortalNEW
- Asset OperationsSoon
- Dedicated Technical Account Manager
Compare all plans & features
Core
Business
Enterprise
E.L.A
| Platform | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
| Locations | 1 | Up to 3 | Up to 10 | Custom | |
| Users | Unlimited | Unlimited | Unlimited | Unlimited | |
| Workspaces | 1 | 1 | Up to 3 | Custom | |
| Mobile app | |||||
| Data importing | |||||
| Data exporting | |||||
|
Custom fields Custom fields let you store extra information on an Item o reservation, like a serial number, shipping address, or UPS tracking number. | |||||
| Standard user roles | |||||
| Custom user roles | |||||
|
Equipment Access Equipment Access allows you to control which items are accessible to which users, so you never have to verify reservations or check-outs again. | |||||
| Document Management | |||||
| Generate PDF documents | |||||
| ATA Carnets | |||||
|
Opening hours Set up opening hours; if you have multiple locations, you can specify opening hours per location. | |||||
| Blocking contacts | |||||
| Restrict locations | |||||
| Print asset labels | |||||
| 99.9% SLA |
| Inventory | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
| Asset limits | No limits 🔥 | No limits 🔥 | No limits 🔥 | No limits 🔥 | |
|
Kits Equipment Kits are a collection of items usually checked out together, reducing the time and effort required to reserve or check out individual items. | Unlimited | Unlimited | Unlimited | Unlimited | |
|
Bulk Items Track large quantities of less valuable equipment. | No limits 🔥 | No limits 🔥 | No limits 🔥 | No limits 🔥 | |
| Lifecycle history | |||||
| Standard reporting | |||||
| Asset warranty tracking | |||||
| Asset depreciation | |||||
| Enterprise reporting |
| Planning | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
|
Assignment Easily assign custody of assets to users indefinitely. | |||||
| Reservations | |||||
| Check-outs | |||||
| Equipment Picking | |||||
|
Booking restrictions Manage the minimum or maximum duration of reservations and check-outs made in the account. For example: prevent last-minute reservations by limiting the minimum time in advance to make a reservation. | |||||
| Repeating reservations | |||||
| Calendar feed integration | |||||
|
Booking Portal Self-Service Booking Portal for occasional or short term end users to make reservations. Portal can be configured with your branding and permissions. |
| Tracking | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
| Geo location | |||||
| Location tracking | |||||
| Shipment tracking |
| Operations | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
|
Condition tracking Use flags to indicate assets' condition. By flagging an item, you can indicate that it requires maintenance, it's broken, or it's in repair. | |||||
| Barcode scanning | |||||
|
Audits & spotchecks Spotcheck allows you to quickly conduct inventory spot checks, ensuring that your records accurately reflect the actual physical stock on hand. Perfect for inventory audits or ensuring you put all gear back in the AV truck. | |||||
| Electronic signature |
| Support & services | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
| Extensive Help Center | |||||
| Nightly user sync | |||||
| Onboarding | |||||
| Implementation by Cheqroom | Fee | ||||
| Asset Label as a Service | Fee | Fee | |||
| Dedicated support manager |
| Integrations | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
| Single sign-on | |||||
| Email notifications | |||||
| Push notifications | |||||
| SMS notifications | 500 per month | 2000 per month | |||
| Public equipment list | |||||
| Slack integration | |||||
| Zapier | |||||
| Webhooks | |||||
| API access |
| Add-ons | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
| RFID [NEW] | Fee | Fee | |||
| Studio Management [NEW] | Fee | Fee | |||
| Consumable Management [NEW] | Fee | Fee | |||
| Additional Locations | Fee | Fee | |||
| Additional Workspaces | Fee | Fee | |||
|
Operations Management [New] Operations Management makes it easy to capture, assign, and track requests across equipment, maintenance, facilities, procurement, event prep, and more. Create your own configurable request type to capture the details you need to move your work forward. | Fee | Fee | Fee | Custom | |
|
Maintenance Management [New] Capture, assign, and track various requests like maintenance, calibration, or invoicing- keeping every issue, fix, and update connected to the item's history. Create your own configurable request types to mirror how your team works. | Fee | Fee | Fee | Custom |
| Configuration Support | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
| Health Check | Fee | Fee | Fee | Fee | |
| Change Management | Fee | Fee | Fee | ||
| Best Practices Consulting | Fee | Fee | Fee | ||
| Data Clean-Up | Fee | Fee | Fee | ||
|
Shared Resource Routine task execution | Fee | Fee | Fee | ||
| Dedicated Support | Fee | Fee | Fee |
| Orchestration Support | Core | Business | Enterprise | E.L.A | |
|---|---|---|---|---|---|
| Simple Workflow Orchestration | Fee | Fee | Fee | Fee | |
| Complex Workflow Orchestration | Fee | Fee | Fee | ||
| Comprehensive Program Redesign | Fee | Fee | Fee |
Best ROI Maximize Your ROI with Cheqroom's Equipment Plans
Award-Winning. Industry-Leading. Customer-Loved.
Our features
Inventory
Manage your entire inventory from one centralized place. Bundle equipment into kits and flag issues on the spot.
Reservations and check-outs
Book equipment in advance and check assets in and out faster, error-free.
Read more
Reports
Understand equipment performance and usage. Quickly generate reports and stay on top of past and current activities.
Mobile app
Book equipment, sign agreements, or flag issues on location with the mobile app.
Read more
Configuration
Configure your preferred workflow. Manage multiple locations, unlimited resources and create online agreements and contracts.
Read more
Testimonial
BDG cut prep time in half with Cheqroom
If we had 12 shoots a month, we'd be spending upwards of 108 hours just on preparations. Cheqroom cut that in half!
Frequently asked questions
How many users can I add?
As many as you need. We offer unlimited users across all our plans. You can always decide how much access you will grant each user.
Do I need to use your asset labels?
Our asset labels are like the cherry on top of the cake. Cheqroom automatically generates a unique QR code for each item or kit in our system. You can either print it or buy our very resistant asset labels designed for the assets you have. Including tiny SD cards. If you already have your items labeled with other barcodes, don’t worry about it. We can perfectly sync those in our system and our built-in scanner can also read them.
What’s the difference between a reservation and a check-out?
Reservations are a way to book equipment in advance to ensure no other person takes it for the period you need it. A check-out is when you physically collect the gear and check it out of the gear cage, equipment room or office.
How secure is Cheqroom?
Cheqroom is very secure. Read more on our security and commitment on our Privacy and Security page.
What is an admin license?
An admin license is for team members who need elevated permissions to manage and configure Cheqroom. This includes anyone handling day-to-day operations, configuring settings, managing users, or controlling workspace-level features. You only pay for these admin users, not for everyone who checks equipment in and out. To check the full breakdown of permissions, visit this help article
What exactly counts as an "admin license"?
Any user with elevated permissions to manage settings, users, or inventory data counts as an admin. Regular users who only check items in and out do not require an admin license.
How many admin licenses will I need?
It depends on how many people on your team need to manage equipment operations, configure the system, or control workspace settings. We've created three conceptual profiles (Operations Admin, Location Admin, and Workspace Admin) to help you think about your needs, but any user with elevated permissions counts as one admin license.
Is there still a limit on regular (non-admin) users?
No, you can have as many regular users as you need. This model is designed to empower your entire team to use the equipment they need without extra costs.
Take Control of Your Equipment. Book a Demo
Discover how Cheqroom can take your business to the next level.
Let's talk!