Building Smarter Equipment Management in Cheqroom:

Managing all the moving parts of your operation, from expensive cameras to event swag to the studio itself, can feel like a juggling act. Cheqroom brings all your resources into one unified platform, eliminating the need for multiple systems and app switching.

🤔 So, What's an "Item" Anyway?

A standard item in Cheqroom is a uniquely identified, mission critical asset that you need to share, schedule, and maintain. Think of it as a specific, valuable piece of gear like a Sony A7IV camera or a high end teleprompter. These items are the backbone of your operations, and Cheqroom provides precise tracking and management as they move between users or locations.

🎥 Individual Items 101

Individual items are used for unique, high-cost equipment you want to track separately. Each individual item has its own specific barcode and characteristics, making it easy to monitor its entire lifecycle. These items typically require maintenance when broken rather than replacement.

Examples include: camera bodies, computers, lenses, tablets, microphones, and other valuable gear.

🔝 Leveling Up with Item Types

Item Types let you manage different resources in one place. You can customize fields for each type, whether it's rooms, cameras, or swag. Track capacity for studios, maintenance for equipment, and stock levels for consumables, all within a unified system that adapts to your specific needs.

🔋 Tackling the Nitty-Gritty: Bulk vs. Consumables

For those high-volume, non serialized items that are constantly in motion, Cheqroom offers Bulk Items and Consumables.

• Bulk Items: These are low cost items that you own in large quantities. While not expensive individually, they play a key role in supporting your other equipment. Bulk items typically don't have unique barcodes/QR codes as tagging each individual cable usually isn't practical.

  Examples include: cables, memory cards, tripods, sandbags, apple boxes, power strips, clamps, chargers, and other accessories.

• Consumable Items are a specific type of bulk item that is "available for consumption". These are items that get used up over time and need to be replenished. When a team member checks in an item, they can report how many were consumed, automatically updating your stock levels for accurate inventory management.

  Examples include: pens, batteries, event swag, tape, bottled water, or any single use supplies that are depleted through use and need replenishment.

🧰 The Ultimate Combo: Equipment Kits

Kits are a game changer for speeding up your operations. A Kit is a predefined set of related equipment that can be reserved and checked out as a single unit. This streamlines project ready checkouts by preventing "I forgot something" moments, ensuring all necessary components are included every time. For a production company, a kit could be a "Field Camera Kit" that includes a camera, a specific lens, a tripod, and batteries. For a university, it might be an "Intro to Film" kit with everything a student needs for their project.

Conclusion: Bringing it All Together!

Cheqroom is more than just an inventory app. It's an equipment operations platform that helps you manage all your resources in a way that makes sense for your team and your projects. By understanding the nuances of Items, Item Types, Bulk Items, Consumables, and Kits, you can leverage the full potential of Cheqroom to design workflows that match exactly how your team operates. Unlike platforms that force all assets into the same rigid mold.

Cheqroom easily adapts to your unique processes and resource types.