How quickly can we implement Cheqroom for our production company?
Our team will have you up and running within days, with minimal disruption to your ongoing productions.
Production
Efficient Equipment Management for Media Production
Is missing gear delaying your shoots? Are scheduling conflicts crippling your control room efficiency? Cheqroom is the dedicated Asset Operations Platform that centralizes the management of all your high-value production and AV equipment.
Stop the Hunt. Start the Shoot.
Perfect Gear Visibility, Instantly.
The operational chaos in production often centers on managing shared, high-value assets across dynamic environments. Cheqroom replaces fragmented spreadsheets or clunky solutions with a single, intelligent system built for speed and precision. Whether you manage camera kits, lighting rigs, or complex studio inventory, our equipment management software ensures you know the exact status, location, and custodian of every asset before the call time.
Prevent gear loss and logistics errors
Seamless Production Kit Management & Accountability
Effortlessly organize and track complex groups of gear that travel together, ensuring nothing is left behind when the camera rolls.
- Single-Scan Kit Check-out: Group lenses, batteries, monitors, and cables into "Production Kits" that are logged out and back in with a single scan*.*
- Mobile Field Tracking: Utilize the mobile app for fast, reliable check-outs and check-ins directly on set or at remote locations via barcode, QR code, and RFID (if your inventory is really big).
- Conflict-Free Scheduling: View all equipment and kit reservations on a clear calendar, automatically flagging potential double bookings before they impact production.
- Location-Specific Inventory View: Manage inventory across multiple control rooms, studios, or global production houses from one platform.
- Booking Portal: Admins protect sensitive inventory details and workflows in Cheqroom while the Booking Portal keeps bookings simple and fast for your crew or third parties.
Eliminate costly downtime and protect your gear’s ROI
Proactive Maintenance for Shoot-Ready Gear
Protect the lifespan of your high-value production assets and prevent unexpected equipment failures from crippling your filming schedule.
- Usage-Based Maintenance Triggers: Schedule service alerts based on equipment usage hours or cycles, not just calendar dates, for more accurate preventative care.
- On-the-Spot Issue Reporting: Any crew member can use the mobile app to quickly report an issue (e.g., faulty lens, broken tripod), instantly flagging the asset as "In Repair."
- Comprehensive Repair History: Log all service records, repair costs, and replacement parts directly on the asset's profile.
Optimize your inventory and justify gear spend
Real-Time Insights for Better Resource Planning
Get the utilization data needed to make smart purchasing decisions, justify the budget, and optimize your overall inventory.
- Utilization Reports: Track exactly how often specific cameras, audio rigs, or lighting equipment are used and for which projects.
- Dashboard Snapshots: Access a quick, visual overview of equipment status: Available, Checked Out, In Repair, or Maintenance Due.
- Secure User Access: Define roles and permissions to ensure only authorized personnel can check out specific high-end equipment.
Built for the Speed and Stakes of Professional Production
Equipment & Studio Managers
Centralize your inventory, build shoot-ready kits, and manage the "prep-to-return" loop with ease. Track asset health in real-time to reduce loss and ensure every piece of gear is available for the next call time.
Video Techs & Department Leads
Execute fast, confident checkouts with instant "who has what" answers. Avoid double-bookings on high-demand glass or lighting and ensure your crew has the exact kit they need, every time they head into the field.
Production Managers & Line Producers
Simplify resource planning across multiple crews and locations. Prevent schedule conflicts and stop surprise rental costs caused by missing gear or unexpected equipment failures.
IT & Operations Leadership
Standardize workflows across global production houses and replace "shadow spreadsheets" with secure, auditable data. Access utilization reports to right-size your inventory, justify new purchases, and prove ROI.
Pro-grade Gear Ops for the Way You Actually Shoot
We help production teams master their inventory. Whether you are running a single studio or a global fleet, we’ll help you move your gear out of spreadsheet chaos and onto the set—ready for every call time
How production teams replace spreadsheet chaos with asset intelligence
Bloomberg’s media teams have real-time visibility into their assets, ensuring every camera and lens is ready for broadcasting. By moving past manual spreadsheets, the team saves over 10 hours of admin work every week and gains total confidence that their equipment is secure, tracked, and production-ready.
The ROI That Keeps Your Production Budget Intact
Equipment loss drop by40%
The implementation of strict check-in/check-out protocols and high accountability dramatically reduces shrinkage.
Gear lasts 35% longer
Effectively using existing AV equipment often delays or prevents the need for expensive, unnecessary rentals or purchases.
Cut project delays by 25%
Ensuring all Production Kits are complete and fully functional, eliminating unforeseen project downtime.
Ready to protect your gear?
We help global media houses and high-volume production teams manage their most critical assets, from cinema cameras to specialized lighting rigs. Book a personalized demo and see how we help crews save 10+ hours a week and keep every project on schedule.
FAQ's
Can Cheqroom handle multiple production locations?
Yes! Whether you're managing equipment across different studios, sets, or production offices, Cheqroom keeps everything organized.
Why is equipment management critical for media production companies?
Media production relies on expensive, sensitive, and constantly moving equipment (cameras, lenses, audio gear). Effective equipment management is critical to prevent loss, reduce unexpected downtime, ensure equipment is maintained, and guarantee that the right gear is available for every scheduled shoot.
How does Cheqroom prevent gear from going missing—or coming back damaged with no accountability?
Cheqroom creates a clear check‑out/check‑in process so every handoff is traceable. Each asset (or full kit) is tied to a specific custodian and status, so you always know who has what, where it is, and what condition it’s in—which reduces the “blame game” and makes crews naturally more careful with high‑value gear.
Can we manage full camera/lighting/audio kits (A‑Cam, B‑Cam, doc kit, commercial kit) without checking every line item manually?
Yes—Cheqroom is built for kit workflows. You can group items into “Production Kits” and check them out/return them quickly (including single-scan kit check-out workflows), so kits stay consistent and nothing gets left behind when you wrap.
How do we avoid double bookings and last‑minute “the kit isn’t available” surprises?
Cheqroom gives you a clear reservation calendar for gear and kits, and it flags conflicts early—so you can resolve overlaps before they impact call time.
We use freelancers a lot. Can we give them access without exposing our entire inventory and internal data?
Yes. You can set roles and permissions so freelancers only get access to what they need (and only authorized people can check out certain high-end equipment). This keeps your operation secure while still moving fast on shoot days.