Administration

Streamline your equipment management operations

From user permissions to inventory audits, Cheqroom gives you the tools to keep operations running smoothly.

Run a tight ship

Operations Made Simple

Set clear access, track every action, and keep your operations accountable from day one.

Set up your team for success

Give every teammate the right level of access, so admins, techs, and student workers only see and do what they should while every action is logged for full accountability.

Bring order to every location

Mirror your real‑world operations with workspaces, locations, and item details so everyone knows where gear lives, what is available, and what is off‑limits.

Auditable History

Keep records, documents, and activity logs in one place so you can show who had what, when, and why in seconds, without chasing paper trails.

Rock-solid operations, relied on by the pros

User Access & Set Up

Permissions on Cruise Control

You stay in control of access, even as your team scales and changes.

Set clear roles and permissions that define who can book, approve, edit, or view equipment.
Simplify onboarding by easily assigning new hires access, so they can get to work fast.
Keep access secure and current with SSO, nightly directory sync and easy access termination.
Track every action automatically so you can see key details and trace issues to real people.

Inventory Management

A Clear Operational Map

Everyone knows where gear lives, how to request it, and what rules apply.

Build workspaces for each team or department, so they can run their own workflows.
Map each physical location so everyone knows exactly where gear lives.
Add custom fields and tags to track what matters to your operation.
Keep multi-location operations aligned so teams stay coordinated and inventory visibility remains consistent.
Keep admins in full control of policies and approvals in Cheqroom, and let end users request what they need through a streamlined Booking Portal.

Operational Control

Automate your Admin Work

Give every person the right access, track every move, and run your operations without breaking a sweat.

Frictionless Permissions

Set rules for admins, managers, and users to the right level of access. Keep your team in the right lane from full control to limited, task-based permissions.

Fast Track User Setup

Add new team members with the right role, workspace, and location via CSV import or SSO, then cleanly revoke access when people leave or change teams. Nightly sync keeps your user list current automatically.

Make it Your Own

Configure your setup to reflect your real operation: multiple sites, departments, and storage areas that match how you actually work. Customize fields, categories, and tags to track exactly what you need, and set location-specific booking policies, approval workflows, and availability windows.

Need configuration support?

Your Document HQ

Generate and store agreements, terms, manuals, and forms to items and bookings so all the context and proof lives in Cheqroom, not in random folders. Use ready-made templates or build your own for consistency.

Compliance On Demand

Run equipment audits, spot gaps, and export clean reports to support internal reviews, external audits, or insurance claims.

The paper trail you actually want

See who checked out what, edited which item, or changed a booking, so you can trace issues quickly and keep people accountable.

Integrations That Simplify Operations

Connect Cheqroom with the tools you already use. Sync with your directory for automatic user management, push data to your finance, HR or analytics systems, and build custom workflows that eliminate manual handoffs between platforms.

Industry-Leading. Best ROI. Team-Favorite.

Stop wasting time on manual work

Cheqroom simplifies administration and puts you in control.

Schedule a demo