Does Cheqroom work for both sports and entertainment?
Yes, Cheqroom powers pro teams, leagues, and live event crews worldwide.
Event & Production Equipment Management Software
Three Shoots. Two Studios. One Camera Body That Everyone Booked
Event Inventory, Kits, and Reservations in One Platform
Cheqroom is the equipment operations platform built for crews sharing gear across studios, projects, and locations. No more double-booked kits or missing lenses.
The standard for entertainment equipment management
Stop letting equipment gaps derail your production schedule.
Reduce Missing Equipment by 45%
100% Accountability via digital check-out logs.
Save 80+ Hours Monthly
Instant location and availability via Real-time visibility.
Extend asset life by up to 35%
Maximize asset utilization and eliminate event delays/cancellations with smart maintenance schedules and access control.
Master Your Asset Operations From Prep to Wrap
Every Camera, Lens, and Kit, Accounted For in One Platform
Cheqroom is the Asset Operations Platform for production and event crews, tracking every camera, lens, and kit from check-out to maintenance.
- Know where it is. Every handoff scanned, with a clear chain of custody.
- Know it’s available. One calendar for kits, with no double bookings.
- Know it’s ready. Missing item alerts and scheduled maintenance before call time
Flawless Event Execution
Real-Time Tracking & Accountability
Solve the age-old problem of "who has what" and prevent costly equipment loss through iron-clad tracking.
- Check-in/Check-out Workflows: Implement mandatory, one-tap scanning via the mobile app to record every transaction, creating a flawless audit trail that drives team accountability and drastically reduces equipment loss.
- Spotcheck Audits: Empower your team to conduct on-the-spot audits of open checkouts or kits anywhere (studio, field, OB van). Quickly scan gear to verify every piece of equipment is present and accounted for before leaving a location, guaranteeing no equipment is left behind.
- Overdue Notifications: Automated alerts are sent directly to the responsible user and their manager, minimizing the time gear spends unnecessarily outside of the inventory.
- Multi-Site Inventory Control: Manage inventory levels and transfers between different studios and warehouses from a single platform, perfect for multi-national event operations.
- Booking Portal: Give crews or freelancers a simple Booking Portal to request the gear they need, while keeping more sensitive inventory details or admin reporting power locked down in your Cheqroom workspace.
Total Equipment Visibility, Anywhere
Simplified Production Kit Management
Streamline pre-shoot prep by managing complex production setups as single, reservable units.
- Configurable Kits: Easily group camera bodies, multiple lenses, tripods, and accessories into custom production kits that can be reserved and tracked as one entity, accelerating check-out processes.
- Missing Item Alerts: The system flags any kit being checked back in with missing components, enforcing immediate accountability and preventing the kit from being reserved again incomplete.
- Instant Availability Calendar: Use a color-coded calendar view to instantly see which kits are reserved, available, or undergoing maintenance, preventing scheduling conflicts and project delays.
Maximize your gear's ROI
Proactive Maintenance & Operational Readiness
Move from reactive "firefighting" to a structured maintenance management workflow. Every request gets clear ownership, a status update, and a complete history tied to the item and location.
- Preventive Maintenance: Start fast with ready-to-use templates and run scheduled checks—like sensor cleaning, calibration, and inspections—as repeatable work. We keep your high-value gear safe, reliable, and in the rotation.
- Work Orders: Log repairs and service work with an asset-linked record. Your team can track what was done, when, and why—building a history that supports warranty conversations and lifecycle decisions.
- Reports: Move maintenance management out of email and Slack chaos into one trackable workflow. Leaders get visibility into workload and cycle times, ensuring gear stays bookable and ready for call time.
Equipment Management Built for Entertainment
Equipment and Kit Room Managers
Manage your inventory with real-time accountability and kit-based workflows. Use mobile scanning to log every handoff and create a clear chain of custody, or build Kits to track camera, audio, and lighting gear as a single unit. We help you flag missing components the second they come off the truck so your gear stays complete and ready for the next prep.
Production Coordinators and Producers
Protect your schedule and budget by eliminating the double-bookings that blow up call times. We give you full visibility across studios, warehouses, and field locations to ensure your mission-critical gear is maintained and ready for every shoot. Avoid last-minute rental costs and keep your productions moving with reliable Equipment Access.
Crew and Freelancers
Get the right gear quickly without the "who had it last?" mystery. Use simple mobile handoffs to create a shared truth, and report broken gear on the spot so it stays out of circulation and doesn't get re-booked. We make it easy to pull complete Kits instead of hunting for loose cables or missing media cards at 4 a.m..
Operations and Studio Managers
Ditch the spreadsheets for a centralized platform that works across all your teams and sites. Standardize your Equipment Access, enforce consistent workflows, and use reliable audit logs to answer "what happened?" without the manual reconstruction. We provide the transparency you need to reduce chaos and keep your operations running smoothly.
Everything Your Production Needs to Keep Shoots on Schedule
Ditch scattered spreadsheets and last-minute Slack pings for one system built specifically for mission-critical gear. Our platform ensures crews always know what’s available, where it is, and whether it’s ready for the next setup—so you can focus on the frame instead of the logistics.
Master Your Equipment Inventory
Stop the group chat chaos and gain 100% visibility into your high-value lenses and gear. We help teams eliminate double-bookings and establish the discipline needed to support a growing project load. When works for you to grab some time and see Cheqroom in action?
FAQ's
How does Cheqroom help minimize downtime?
Our proactive maintenance system ensures you're alerted about servicing needs before they become urgent, reducing the risk of costly downtime.
Can we import our existing equipment spreadsheets?
Yes. Most entertainment and sports teams start in spreadsheets, shared drives, or paper sign-out sheets. Cheqroom helps you migrate your inventory into one centralized system so you can immediately see what you own, where it is, and who has it—without rebuilding everything manually.
What you can typically bring over includes serial numbers, categories, locations, values, and custom fields—so your team can start tracking in real time as soon as your data is in.
How do you handle complex production kits?
Cheqroom supports Configurable Kits so you can group a camera body, lenses, audio, tripods, and accessories into a single reservable unit—speeding up prep and checkout while keeping the kit structure consistent across teams.
When kits come back, teams can quickly verify contents and the system helps enforce accountability—so incomplete kits don’t silently drift back into circulation before the next call time.
Can we give freelancers access without compromising our security?
Yes. You can set role-based rules and permissions so freelancers (or day players) only see and do what they need—while coordinators and department leads keep control over high-value gear and approvals.
Every checkout/check-in still creates a digital record, so you keep accountability even when crews change week to week.
Do we need a computer on set to track equipment?
No. Your crew can handle check-ins, check-outs, and quick verification from the field—useful in studios, equipment cages, trucks, and OB vans.
Can we manage gear across multiple studios, venues, or tour locations?
Yes. Cheqroom is built for multi-location operations, so you can manage assets across studios, warehouses, venues, and traveling kits while keeping a single source of truth for availability and custody.
That means fewer booking surprises, fewer “it’s at the other location” moments, and clearer coordination when multiple teams are running in parallel.