Today marks a revolutionary step for Cheqroom and our customers. We’re thrilled to announce a new pricing model for our equipment management software, designed to help your business scale without limits.
For years, we've empowered media and entertainment, higher education, and tech organizations to track high-value equipment, prevent catastrophic loss, and boost operational efficiency. But we heard your feedback loud and clear: as your inventory grows, restrictive, asset-based pricing plans can become a barrier to progress. The need to justify costs for every new piece of equipment, from a $500 camera to a single charging cable, is an outdated model that we are now eliminating.
We are officially shifting our focus from the quantity of your items to the quality and complexity of your operations. This is where Cheqroom wins.
The biggest, boldest shift in our new pricing model is simple: we have removed all asset limits.
Yes, you read that right. Whether you’re managing 50 assets or 50,000, they are all included in your subscription. This decisive move fundamentally transforms how you should think about your equipment tracking and management software.
This bold positioning instantly separates us from competitors like Asset Tiger, Asset Infinity, and even tiered systems that penalize growth by putting a hard cap on assets. While they debate the cost of an asset, we empower you to use your assets to generate revenue.
Cheqroom is purpose-built for Asset Operations, the people and workflows managing physical equipment availability, scheduling, and sharing across an organization. Instead of counting equipment, our new model is built around Admin Licenses, the core operational experts who configure, manage, and oversee your inventory in Cheqroom.
The distinction is crucial: You pay for control, not for collaboration.
Instead of counting assets, our new model is built around admin licenses, the core members of your team who manage, configure, and oversee your equipment inventory in Cheqroom.
We've created three conceptual profiles to guide you:
The key takeaway is that you only pay for users with these elevated permissions, not for every end-user who simply checks out a microphone or returns a tripod. This makes your Cheqroom pricing predictable and your team flexible. It’s Asset Ops Simplicity versus the complexity of traditional Enterprise Asset Management Solutions (EAM).
This isn't just a pricing tweak—it’s about giving you the freedom to operate more effectively.
| Competitor Category | Their Core Focus | Their Pricing Model | Our Strategic Differentiator |
|---|---|---|---|
| Traditional CMMS (UpKeep, MaintainX, Fiix) | Fixed Asset Maintenance and repairs. | High cost, complex setup, user-based pricing that limits the number of field staff. | Focus on Proactive Operations (reservations, check-outs, Maintenance flags, repairs, audit trails, availability logic). We win where gear is the priority, not facility infrastructure. |
| Asset Databases (Asset Panda, EZOfficeInventory) | Inventory and basic tracking for a broad user base. | Asset-based pricing that penalizes growth and forces you to pick and choose what to track. | Purpose-Built for Sharing. Unlimited Asset Count allows you to track literally everything for better data and compliance. |
| ERP/Integrated Platforms (SAP, Oracle) | Financial Management and cross-departmental integration. | Exorbitant cost, massive implementation time, and a system that is not field-team friendly. | Modern UX and Adoption for non-technical users. We are the Asset Intelligence Layer that feeds the ERP, not the complicated ERP itself. |
This new, revolutionary pricing model is live now for all new customers.
We believe this model better aligns with the needs of modern, growing, equipment-intensive businesses. It eliminates the friction of asset-based pricing and empowers you to focus on the strategic value of your equipment.
While our competitors are still playing asset-counting games, Cheqroom is already three moves into the Asset Operations chess match.
Don't let an outdated pricing model hold you back. It's time to gain total control, drive seamless collaboration, and manage your equipment with limitless scale.
Book a call with our team and see what unlimited feels like.
Maria Alejandra Benitez Chief of Staff at Cheqroom | Equipment Management Expert! Maria is the strategic mind shaping Cheqroom’s big-picture moves. As Chief of Staff, she turns industry insights into go-to-market gold—bridging customer needs, product vision, and smart execution.
With a deep pulse on equipment-heavy industries and a sharp eye for market trends, she helps Cheqroom stay three steps ahead. Whether it’s unlocking new verticals or fine-tuning product-market fit, Maria’s the one connecting the dots (and making it look easy).
She’s all about bold strategy, smart growth, and making gear management way cooler than it sounds.
Nothing changes for you unless you want it to! You can remain on your current plan. However, if unlimited assets sound like the upgrade your operation needs, we can easily migrate you to the new model.
Any user with elevated permissions to manage settings, users, or inventory data counts as an admin. Regular users who only check items in and out do not require an admin license.
No, you can have as many regular users as you need. This model is designed to empower your entire team to use the equipment they need without extra costs.
We've eliminated item count limits entirely. Our new pricing model is based on admin licenses instead of the number of assets you track. This means you can manage unlimited equipment without worrying about hitting inventory caps or paying more as you add items.
No. If you're an existing Cheqroom customer, nothing changes unless you choose to upgrade to the new model.
An admin license is for team members who need elevated permissions to manage and configure Cheqroom. This includes anyone handling day-to-day operations, configuring settings, managing users, or controlling workspace-level features. You only pay for these admin users, not for everyone who checks equipment in and out. To check the full breakdown of permissions, visit this help article
It depends on how many people on your team need to manage equipment operations, configure the system, or control workspace settings. We've created three conceptual profiles (Operations Admin, Location Admin, and Workspace Admin) to help you think about your needs, but any user with elevated permissions counts as one admin license.
Correct. Whether you're tracking 50 assets or 50,000, there are no extra charges based on inventory size. Your equipment management scales with your business, not your budget.
All the regular items and bulk items you have in your inventory. We don’t consider items Studios and Consumables, these two are add-ons and have some restrictions.
The new pricing is live now for all new Cheqroom customers.
You can book a call with our team to discuss how the new pricing model fits your needs and explore the option to upgrade.
