Let end users request equipment without full system access. A secure, branded portal where people browse what they're allowed to book and submit requests—zero training required. Not another platform to manage. Just more ways to book.
The Booking Portal extends Cheqroom to users who need a simpler entry point. Same platform underneath, same governance, same data. Just a cleaner experience designed for people who aren't in your system every day.
Admins stay in control. End users get self-service. Every request arrives organized and ready for review.
How it Works
Approved users authenticate via your organizations existing credentials (including SSO). The portal immediately knows who they are and what they're allowed to book.
Users pick dates, browse available inventory, and add items to their cart. No onboarding call needed.
Requests land instantly in Cheqroom as drafts. Your team approves, rejects, or modifies as always.
Match your organization’s look and feel with a polished extension of your operation and help users find what they need fast.
The Booking Portal works with the same configuration as your main Cheqroom site, no new credentials needed.
Users only see what they can book:
Reservation requests route directly into your existing Cheqroom workflow.
who the booking portal is for
If your team manages a lot of gear requests, but not everyone needs full access to the platform—this option is for you.
Let's chat about what this looks like in practice for your organization.
The Result
End the informal requests. Every request arrives through the system, ready for review to reduce admin time spent on intake.
Self-serve requests, while your team stays in control of approvals and processes. Every action is logged, every user is verified, and everything is visible to your admin team.
The more teams can request responsibly, the more scalable your equipment program becomes, without adding headcount.
Let's chat about making it easier for users to book gear.
No. The Booking Portal is a secure, authenticated storefront and only invited users can sign in and submit requests. It's designed for controlled access and a streamlined requesting workflow, not open public browsing. Think of it as a private self-service window, not a public catalog.
Yes. The Booking Portal updates dynamically as items, settings, and availability change in your workspace. Requesters always see current stock, no stale data, no manual syncing required.
Absolutely. Both interfaces operate in parallel against the same live inventory and availability calendar. They’re designed to be used together for reservations.
In practice, that means:
Not at all. The Booking Portal is an additional way for users to make reservations. It is a simplified storefront for users who don't need full access to your system.
The Booking Portal doesn’t automatically replace the standard Cheqroom reservation flow, it actually works with it as an alternative request/reservation experience intended for “requesters” who shouldn’t need the full app. Requests made through the Booking Portal flow into the main Cheqroom reservation flow. The more traditional reservation experience is still the right place for many of your users—especially for power users and admins for advanced management, reporting, and configuration.
Yes. SSO requirements configured for your workspace apply automatically to the Booking Portal. Your security policies remain consistent across every entry point into Cheqroom.
