Cheqroom gives municipalities, public works teams, and federal agencies real-time visibility over every taxpayer-funded asset — from field tools and vehicles to IT equipment. Reduce equipment loss by 45%, eliminate manual tracking, and pass audits without the chaos.
Centralized Equipment Management
Managing government equipment across city yards, maintenance fleets, field crews, and multiple departments isn't just an operational headache — it's a liability. A vehicle goes out without a log. A crew arrives on-site to find the tools already checked out. IT equipment moves between departments and no one knows where it landed. Meanwhile, the audit is next month.
Cheqroom gives your agency a single, real-time view of every taxpayer-funded asset — who has it, which location it's at, when it's due back, and whether it's been inspected. No more spreadsheets passed between departments. No more phone calls to track down a piece of field equipment. No more gaps in your compliance record.
Know who has each asset and when it moved — with a timestamped history that supports accountability across field operations.
One platform to track assets across departments — without siloed spreadsheets or phone calls.
When auditors, finance, or leadership ask, your documentation is ready — supporting transparency and stewardship of taxpayer funds.
Preventive maintenance helps reduce downtime and extend asset life across public works and field operations.
Track what's out, who has it, and when it's due back — across city yards, depots, and field crews. Streamline check-out/check-in, send automated reminders, and eliminate the phone calls.
Reduce ghost assets and unnecessary replacements with real usage data. Get the audit-ready records your finance and oversight teams need — without chasing down spreadsheets.
Track laptops, tablets, radios, and shared devices across users, locations, and departments. Manage assigned vs. pooled gear from one system — with the access controls and reporting your audits require.
Know your equipment is ready before the crew hits the road. Reduce double-booking, manage kits and bundles, and make availability visible across teams so deployments don't stall.
Cheqroom is built to work the way government operations actually work — across multiple departments, locations, and user types. Our team handles implementation, and the platform handles the rest.
Trusted by agencies including the City of New York and the U.S. Department of Health & Human Services — alongside 1,400+ organizations managing over $5B in assets worldwide.
Eliminate lost assets and wasted budget on unnecessary replacements for municipal equipment.
Stop project delays by ensuring the right tools and vehicles are scheduled and ready when the crew arrives.
Ensure complete accountability across field teams, protecting your assets and improving employee responsibility.
30 minutes. No pressure. Just a clear look at how Cheqroom works for government operations teams like yours.
Cheqroom supports government security reviews with an independent SOC 2 Type II attestation covering Security and Availability (full report available via Sales under NDA). It also supports enterprise access controls such as role-based permissions and Single Sign-On (SSO) (configuration options and limitations depend on your setup).
Implementation timelines vary based on inventory size, data readiness, number of departments/locations, and any required security review or SSO configuration. Many teams can get up and running quickly with guided onboarding and import support, while larger multi-department rollouts may take longer due to governance and coordination needs.
Yes. Cheqroom is purpose-built for multi-location, multi-department operations — it's the core reason enterprises choose it over point solutions that work for one team but break down at scale.
You can structure access and visibility so departments or sites operate with the right controls for their equipment, while administrators maintain centralized oversight and reporting across the organization. For teams moving gear between sites, logistics workflows let you track transfers in transit so nothing falls off the record between sending and receiving.
Trusted by organizations like Google, Shell, Cornell University, and the NFL — teams managing equipment across dozens of sites and hundreds of users.
Cheqroom tracks moveable physical assets—including field tools, IT equipment (laptops, tablets, radios), safety gear, measurement instruments, and shared equipment pools. Assets can be organized with categories/tags and structured to match how your agency operates. Cheqroom is not designed for fixed infrastructure assets like roads, utilities, or buildings—purpose-built infrastructure platforms are a better fit for those.
Cheqroom helps teams stay audit-ready by keeping a clear activity history for asset workflows—such as check-outs, returns, and maintenance—so teams can quickly retrieve who had an item, when it moved, and its service history. Reporting and exports help reduce manual effort when supporting internal audits and compliance workflows.
Cheqroom is designed to scale without charging per asset or per end user. Pricing is primarily based on the number of administrators managing the system, so field teams and staff can use the platform broadly. Contact our team for a quote based on your rollout scope and required security setup (e.g., SSO).