How does Cheqroom help minimize downtime?
Our proactive maintenance system ensures you're alerted about servicing needs before they become urgent, reducing the risk of costly downtime.
Maintenance Management
Maintenance Management Software Built for Equipment That Moves
Connect the moment gear gets flagged to the moment it's cleared for use — with work orders, preventive schedules, and a full service record that travels with every asset.
A 360° View of Your Maintenance Operations
Forget about surprise breakdowns and last-minute firefighting. Maintenance Management from Cheqroom is a smarter way to keep your most important gear in tip-top shape.
When a field team flags a piece of gear, it's automatically pulled from your booking calendar. When it's cleared by the maintenance team, it goes straight back into rotation. Every repair, inspection, and service record is tied to the asset — not buried in a separate system, making sure your gear works better, lasts longer, and costs less to maintain.
Reliable Uptime
Keep Equipment Project-Ready, Always
Catch failures early and keep assets in service when it matters most.
- Schedule preventive maintenance and quality control with automated alerts and reminders
- Flag issues with photos and scan assets from the field with QR codes, barcodes or RFID
- Pull risky gear from circulation automatically
- Push alerts to Slack, Teams, or other integrated tools so the right people act fast
Compliance
Prove accountability and pass every audit
Clarity on who is responsible, what happened, and when.
- Track custody with signatures and full service history
- Log warranty details, inspections and work order sign off before gear returns to rotation
- Control access with custom roles, SSO, and SOC 2 Type II certification
Performance
Improve every maintenance cycle
Reduce cost and time by learning from each job and fixing what slows teams down.
- Monitor equipment health and history
- Track custom fields like insurance costs, service providers, or costs per asset
- Track trends and spot bottlenecks around maintenance, repairs, and costs
How it works
The 3 step path to simple maintenance management
Cheqroom helps teams prevent issues, triage fast, and prove readiness.
Flag and triage
Flag issues on mobile, set status and auto-notify owners so assets are pulled from rotation.
- Easy flagging from the field
- Add condition notes, photos or attachments
- Automated notifications to your maintenance team and item automatically removed from circulation
- Push updates to Slack, Teams, or your helpdesk so nothing gets missed
Plan and execute
Turn triage into action with work orders and schedules.
- Create maintenance work orders from flags and track repair status end to end
- Create recurring preventive maintenance and calibration schedules
- Assign work, monitor progress, and track warranty and cost
- Sync maintenance windows and return dates with your calendar and other tools
Prove readiness and release it
Log service, run pass or fail checks, update status, and return only gear that’s ready.
- Implement pass/fail checks and capture inspection outcomes
- Document service records and compliance documentation
- Maintain clear custody history and status updates
Want to see how easy it is to report broken gear?
Take a quick look on your own, or let us show you how to maximize your team's performance.
Keep Maintenance Connected to your Operations
One place for every request. Route it, track it, close it.
Maintenance & Repair Work Orders
Turn flags into actionable work orders so fixes don't get lost.
- Assign work, track status, and log what was done
- Keep service history tied to the asset
Compliance, Calibration & Inspection Work Orders
Standardize checks and keep regulated gear certified.
- Run pass/fail inspections and log certificates
- Flag non-compliant gear and pull it automatically
Procurement & Purchase Orders
When a fix needs parts, make the request traceable.
- Track what's needed, who requested it, and why
- Connect purchasing back to the asset
Trusted by Top Teams in Every Industry
Cheqroom serves the industries where equipment readiness is non-negotiable, such as:
- Production: Flag damage on return, schedule service between shoots, and keep kits ready for the next call sheet
- Broadcasting: Run preventive checks before every broadcast window and keep OB trucks, fly packs, and studio rigs deployment-ready
- Entertainment & Sports: Track condition across venues, flag damage between events, and run maintenance during changeovers
- Higher Education: Schedule maintenance during academic breaks and track condition after every student loan across campuses
Stop Playing Catch-Up With Repairs.
Stay on top of service schedules and equipment health with Cheqroom.
FAQ's
Will Cheqroom work for multiple locations?
Absolutely. Cheqroom supports multi-location operations, offering real-time visibility and streamlined logistics for all your sites.
Can I customize Cheqroom to suit my business?
Yes! From scannable tags to team dashboards, Cheqroom allows extensive customization to align with your specific workflow and processes.
How quickly can I get up and running with Cheqroom?
Most teams are ready to go within days! Our intuitive platform and onboarding support make implementation seamless.