What is IT asset management software?
It tracks an organization’s devices: who has them, where they are, their condition, and whether they’re accounted for.
Work Moves
Every Device, Every Assignment, One Record
Every laptop, tablet, and device on one record: who has it, what shape it’s in, and everything that’s happened to it. Shared with every team that touches it. Ready for any auditor who asks
Answer “Who Has That Laptop?” in Seconds
The hardest IT question isn’t technical. It’s physical
Track Every Handoff
See who holds every device, updated each time custody changes hands.
Run Loaner Pools Without Spreadsheets
Reserve and check out shared laptops and tablets like any other asset, with due dates attached
Stay Ahead of Warranty and Refresh
Keep warranty dates on every device and get alerts before coverage runs out
Get Devices Back
Track every return and let overdue alerts chase late devices for you
From First Assignment to Final Retirement
How It Works
Assign it. Use it. Check it. Fix it. Get it back. Every step writes to the same record, so every audit question already has an answer.
- Import. Bring in your device list by CSV, with serial numbers.
- Assign. Give custody of a device to an employee.
- Lend. Run a loaner pool with reservations and check-outs.
- Service. Log repairs against the exact device.
- Verify. Scan devices with the mobile app or RFID to confirm they’re where the record says.
- Recover and Retire. Take devices back, reassign them, or retire them with proof.
Assignments That Stay Current
Hand out long-term devices without booking them day by day
- Take, give, and release custody in one click
- Every custody change logged on the device’s history
- Access groups, so teams only see the devices they’re allowed to
Loaner Pools, Booked Like Everything Else
Give every short-term device a due date and a name
- Reservations and check-outs for shared devices
- Scan devices in and out with the mobile app
- Overdue alerts when a loaner isn’t back
The Full Device Lifecycle
Follow each device from purchase to retirement on one record
- Serial numbers, warranty dates, and supplier details
- Repair work orders linked to the device
- Depreciation (add-on) and a documented retirement
Audit Ready. Any Day
Audits don’t wait for a good week. Your records shouldn’t either
- Every custody change, repair, and check is logged on the device’s history
- Spot checks by mobile scan or RFID, so you catch missing, damaged, or misplaced devices before an auditor does
- Compliance and findings reports, exported to PDF or CSV
- A documented exit for every retired device
- Access groups, so teams only see the devices they’re allowed to
See How Your Team Would Run This in Cheqroom
The Physical Side of IT, Connected to Everything Else
Your IT tools manage what runs on a device. Cheqroom manages the device itself, and links it to every team that depends on it.
Same asset record
Devices sit beside all your other equipment, not in a separate tool
Same calendar
Loaners and shared devices are booked on the same schedule as everything else.
Same people
Employees take and return devices themselves, so the record stays current.
1,400+ Teams Trust Cheqroom to Manage Their IT Assets (and Every Team That Runs on Them).
45% Less Lost or Unaccounted Equipment
Replace spreadsheets and guesswork with scan-based check-in/check-out and real-time visibility across every device.
80+ Hours Saved Per Month
Automate deployments, returns, and audit trails so your IT team spends less time chasing hardware.
Ready to Get Your IT Inventory Under Control?
Spreadsheets tell you what you had. Cheqroom shows you what's happening — right now.
Let's Chat.
What is the difference between equipment management software and IT asset management software?
Equipment management software is built for shared, high-velocity environments where gear changes hands frequently. IT asset management software (ITAM) is built for static, one-user, long-term assignment. IT asset management software does not include reservation workflows, does not update availability in real time, and does not track handoffs between multiple users, making it the wrong tool for shared equipment environments.
How does Cheqroom help with IT audits and compliance?
Every custody change, repair, and spot check is logged on the device’s record. When an auditor asks, you export the trail instead of rebuilding it.
How is Cheqroom different from an ITSM or device management tool?
Those tools manage tickets, software, and settings. Cheqroom manages the device as a physical asset: custody, loans, repairs, audits, and retirement.
What problems does an Asset Operations platform solve for IT?
Cheqroom, an Asset Operation platform, eliminates the gatekeeper bottleneck many IT teams experience. By automating the request-to-return cycle, you reduce human error, maintain CMDB accuracy, and stop project delays caused by missing gear.
Can AssetOps Manage IT Assets?
Yes, for hardware. Cheqroom's AssetOps platform tracks laptops and devices from purchase to retirement, assigns them at onboarding, and collects them at offboarding, all in the same system as the rest of your gear. It doesn't handle network discovery, monitoring, or patch management.