Equipment Management for Colleges

Lots of Students, Lots of Gear, One Person to Manage It All

Colleges are bustling hubs of creativity, particularly in film and media departments where students have access to state-of-the-art video gear. However, the sheer volume of equipment and users can make it challenging for equipment managers to keep track of everything effectively. Without a reliable equipment management system, the risk of misplaced or damaged gear looms large, potentially leading to costly replacements or repairs.

In light of these challenges, having a dependable tool like Cheqroom becomes indispensable. It provides an organized system for tracking equipment usage, ensuring accountability, and minimizing the chances of equipment disappearing like socks in a dryer.

Become the Top of the Class

With the help of Cheqroom's check-out agreements and digital signatures, college administrators can ensure that the right person is using the right equipment. This not only helps prevent misplacement but also ensures that equipment is returned on time. By maintaining precise records of who used which piece of equipment and when, you can easily trace back any issues to the last user responsible.

This level of accountability can protect against students not returning equipment before heading home for summer break, leaving colleges scrambling to recover or replace missing inventory. By implementing a robust equipment management system, colleges can avoid these headaches and focus on helping students create their best work.

Maximizing College Inventory Value with Cheqroom's Insights and Controls

Cheqroom offers more than just accountability—it provides valuable insights into equipment usage patterns. Automated notifications remind students when returns are due, while Equipment Access controls ensure that only authorized individuals can use certain high-end equipment.

These insights allow colleges to make informed decisions about their inventory. Reports can reveal what equipment is frequently flagged for repairs or has been sitting unused on the shelf, aiding in deciding whether to repair or sell it. This strategic approach helps maximize the value of the college's inventory and ensures resources are allocated efficiently.

Professor Jeffrey Wisotsky. Director of the CAS Media and Digital Film Production Program and Faculty Advisor for Bronx Community College’s award-winning Media and Digital Film Club.

College Inventory Management Done Right

Let's take a look at how three colleges have successfully implemented Cheqroom to revolutionize their equipment management processes:

1. San Bernardino Valley College

With over 1,000 pieces of film equipment, San Bernardino Valley College faced a daunting challenge in managing its inventory. However, by adopting Cheqroom, they streamlined the process and held students accountable for their equipment usage.

Cheqroom's intuitive system allows students to access gear for class assignments and personal projects, ensuring they can hone their skills without unnecessary delays. This newfound efficiency means students can focus on storytelling rather than logistical hurdles.

2. Bronx Community College

At CUNY Bronx Community College, Cheqroom provides a clear view of their gear status at all times. The app tracks who is using each piece of equipment, when it will be returned, and any damages that need addressing.

This level of transparency empowers the college to manage its gear effectively, reducing the likelihood of missing items or overdue returns. By adopting Cheqroom, Bronx Community College maintains an organized and efficient equipment management system.

3. College of the Desert

Kevin and Scott from College of the Desert recognized the limitations of using spreadsheets for equipment management. With Cheqroom, they found a solution that not only inventories gear but also enables efficient reservations and calendar management.

Cheqroom's custom category creation feature allows them to organize equipment according to specific needs, making it easier to keep track of everything. The result is a smoother workflow and happier students who can access the gear they need when they need it.

Conclusion

Effective equipment management is crucial for colleges to support their students' creative endeavors and academic pursuits. By leveraging tools like Cheqroom, college administrators and equipment managers can maintain order, ensure accountability, and make informed decisions about their inventory.

If you're ready to take control of your equipment management consider booking a demo with Cheqroom today. You'll discover how this powerful tool can simplify your processes and keep your equipment safe, allowing your college to focus on what it does best—nurturing the next generation of creators and innovators.