How Integrating Asset Management Software Makes Your Work Life 
(and Tech Stack) Better

Is Your Equipment Chaos Costing You?

Let's be real - managing equipment can be a mess. When things aren't organized, you're losing time, money, and probably your sanity too! Those surprise equipment failures and scattered spreadsheets aren't just frustrating, they're hurting your bottom line.

Here's where we come in! Think of Enterprise Asset Management (EAM) as your equipment's best friend. It's not just about keeping tabs on your stuff; it's about making your work life easier and your equipment last longer. When you connect your EAM with other tools like Enterprise Resource Planning (ERP) systems, you're breaking down those annoying information walls and creating smoother workflows that'll make everyone happier.

Here's how to fix it and stop wasting money.

Tired of losing equipment, dealing with unexpected breakdowns, and drowning in paperwork? We've got your back. Here's how Cheqroom helps you improve your daily operations and makes your business more resilient:

1. Never Lose Track of Your Assets

Stop wasting hours searching for missing gear. Know exactly where everything is and who has it.

2. Prevent Costly Breakdowns

Don't let equipment failures derail your projects. Our predictive maintenance alerts help you reduce downtime by up to 40%, keeping your projects and shoots running smoothly and your clients happy.

3. No More Manual Paperwork

Consider how many hours your team wastes on administrative tasks. Your ERP system wasn't built to handle equipment checkouts, so most teams fall back on spreadsheets—or worse, pen and paper—to track equipment usage. Cheqroom automates these tedious tasks for you.

4. Sleep Better at Night

Permanently eliminate compliance stress and audit surprises. Our automatic tracking of warranties, certifications, ATA carnets, and updates ensures you're always prepared and protected.

Why Your Current System Isn't Enough

Even if your organization tracks equipment using an ERP or IT Asset management solution, you’re probably still losing thousands of dollars. While these systems excel at many tasks, they aren't built for collaborative workspaces that need short-term equipment reservations and assignments and often fail to track equipment that frequently changes hands and locations. As a result, many organizations' creative teams fall back on spreadsheets or forms to manage equipment, leading to lost, stolen, or broken items without a reliable accountability trail. This poor tracking can result in significant losses and fines.

Not to mention with tariffs increasing equipment costs and supply chains slowing down, it's more important than ever to know what you have and what you need to acquire or upgrade in the short term to prevent disruptions.

Break Free from Software Silos: Your Path to Better Operations

When your software systems are integrated and communicate with each other, tedious manual tasks become automated. No more switching between tabs to check information or manually updating data across different platforms. This integration saves hours of unnecessary work and improves collaboration across teams. Jerry from the finance team won't have to ask whether or not a camera was returned from a shoot or whether or not an OB Van is undergoing maintenance. It will just automatically be accessible for him to check.

Put simply, integrating your EAM platform with your existing software simplifies workflows, reduces manual errors, and minimizes unnecessary communication, making everyone's job easier.

The Awesome Benefits:

A. No More Information Islands

Everyone has access to the same up-to-date information. No more confusion about equipment status, maintenance schedules, or availability. This interconnected flow of information means fewer mistakes, better planning, and smoother operations across your organization.

B. Teams Working Better Together

When your team isn't bogged down with equipment management tasks, they can focus on what they do best - creating amazing content and strategizing. This shift from administrative tasks to creative work not only boosts productivity but also improves job satisfaction and talent retention.

C. Smarter Buying Decisions

Know exactly when to repair, replace, or upgrade your equipment. No more guessing games with your budget. This will make your organization more scalable, adaptable, and resilient to disruptions.

Keeping Everything Secure

Security isn't just a buzzword - it's essential! Managing your gear needs more than just good locks.

How Cheqroom Keeps You Safe:

• Smart Access Control: Cheqroom ensures only authorized people have access to the right equipment, and you can control what each user sees within your Cheqroom platform or workspace.
• Track Everything: From AV kits to studio spaces and rooms to consumables like event swag, we make it simple to track anything.
• Top-Notch Security: Your sensitive info stays safe thanks to our industry-standard encryption protocols, secure cloud storage, and regular security audits. We maintain SOC 2 compliance and implement robust access controls to protect your data at every touchpoint.
• Spot Issues Early: We help you catch and fix problems before they become disasters

Our customers love having complete control over their equipment, with way less risk of things going missing or being mishandled.

What About AV Equipment?

AV equipment is our specialty. Our software is built specifically for assets that frequently move between team members. We simplify AV gear management for collaborative teams with smart scheduling and comprehensive maintenance tracking. Focus on creating amazing content while we handle the equipment logistics. No more double-bookings and uncertainty about camera and mic availability. With Cheqroom managing your equipment, you'll always know exactly where everything is and who's using it (or who had it last).