Portland State University

Highlights

• Streamlined Operations: Digitized equipment management eliminates paper-based processes, reducing check-out time and minimizing administrative overhead.
• Real-Time Accountability: Automated tracking system creates an auditable trail of equipment usage, ensuring students maintain responsibility for equipment condition and timely returns.
• Mobile-First Efficiency: Native mobile integration enables faculty and staff to access inventory status, generate reports, and manage equipment from anywhere on campus.

Challenge

Portland State's equipment room helped students with creative projects, but paper logs and manual processes created major problems. Staff constantly dealt with lost paperwork and messy records, making it hard to know what equipment was available or who had it. Without a proper tracking system, equipment often got lost or damaged, and students weren't held accountable for taking care of the gear they borrowed. These issues created extra work for staff and frustrated students who couldn't access the equipment they needed.

Results

Cheqroom gave Portland State an easy digital fix for its equipment headaches. No more messy paper logs, just one simple app that handles it all. Students can check gear in and out with their phones, no confusion or lost paperwork. Staff always know who has what and when it’s due back, which keeps everyone accountable. Smart permissions make sure students only borrow what they’re qualified to use, and clear records encourage better care. Plus, detailed reports help staff catch issues early and support students who need a reminder on proper gear handling.